Northaven United Methodist Church
Leadership Council Meeting- Room 237/239
January 25, 2011
Those Present: Eric Folkerth, Betty Boyer, Mindy Dague, Chris Reed, Travis Jordan, Jim McBride, Shirley Cooper, Marlene Haskell, Terry Lowery, Dotti Timmins, Tom Timmins, Kate Anderson, Kathy Delsanter, Mary Clair Lowrance, and Dick Weaver
Betty Boyer called the meeting to order at 7 p.m.
Open Meditation
Leadership Chairperson's Remarks:
The next Leadership Council & Program Council retreat is being tentatively scheduled for June. There has been discussion of posting the minutes of the Leadership Council on the Northaven’s church website. A large amount of time will be spent at the next meeting discussing our 2011 budget so committee chairs were asked to give only brief reports next time.
Program Council:
Communications – The redesign of our website should be up and running by the end of February. Exploring options for a church directory which would include new members. Looking at locations for permanent installation of video projectors and a flat-panel TV.
Art - Coordinating with Membership for a Vision Wall display.
CIS – Is having a Planning Day on Saturday, January 29. The Faith Voices series begin with 120 attendees and has programs planned through May.
Education - Youth - Mid winter retreat on the 29 and seven Youth will be attending. A Super Bowl party with families is being hosted at the Andersons on February 6. We are discussing plans for our annual mission trips. On February 13, our regular weekly meetings begin.
Finance Report: See Attached
We have a balanced budget for 2010.
*Building Loan Update: See Attached
Staff Parish Report:
The first priority is to conduct a search for the new Minster of Music. Marilane Jones is the designated chair of the search committee. The second priority is working on offering additional hours to Tricia Dudley since she will be assisting with increasing Communication type duties at the church. Additional priorities will be established among the committee at their next meeting.
Stewardship Report: See Attached
Celebration Garden/Covenant Fund Report: See Attached
The Permanent Endowment Fund Investment Policy and the Permanent Endowment Fund Spending Policy were distributed and everyone was asked to read and review before it is voted on next month at the Leadership Council.
Newsletter Report:
Tricia Dudley is about ready to take on the layout of the newsletter. There are about 20 people working on the newsletter now. Travis Jordan plans on publishing the newsletter deadline dates soon.
Trustees Report: See Attached
Frank Effland and Mitch Lee have been added to the Trustees. There is an active call for female committee members and the disciplinary actually recommends for no less than 3 women on the committee and we currently have none. The concrete rocks under the trees are still an issue and Dick Weaver will look into it. Someone approached Dick about a community garden in the back of the church, Dick suggested visiting other churches first before going forward with this but it is still being discussed.
Co-op Representative Report: No Report
Staff Reports-
Co-op: See Attached
Worship and the Arts:
Advent went well and there were over 500 people in attendance on Christmas Eve.
Attendance can become larger than Easter and in 2010 it did. The planning team for lent is in progress. The Worship team is planning by the season. There will be an upcoming 4 week series on The Lord's Prayer. Valinda's retired this month and Stephanie Rhoades is the interim Minister of Music. Eric believes that it is best to wait and to conclude the search for a new Minister of Music until after Easter. Stephanie Rhoades is definitely interested in the position. Lent does start late this year.
Spiritual Formation/Education:
Joe Hilbun is the new Chair for Adult Education. Lynette Hendricks is the new Chair for the Congregational Care Team. The Faith Justice series had over 120 people in attendance. New Adult Education classes are starting and all of the classes including the Wednesday class has made. The new Children's Council Chair is Kirsten Brandt-James and VBS dates will be announced soon. Many new church members are currently involved with Adult Education and there are plans in the work to create a new Adult Sunday School class.
Youth:
A Conference-wide event was attended in McKinney and the Youth sponsored a family in the Zoe Walk. The Senior High group went to Holiday in the Park at Six Flags and the annual Christmas Party was held at the church. Kate helped with coordinating Youth activities while Chris was visiting Spain. The Youth will be going to the Bridgeport Conference and Camping Center for a 3 day weekend and the theme is, God Is... A Super bowl party will be at held Kate Anderson's house. On April 10, the Youth will host a coffeehouse as a fundraiser.
Administration:
Additional Church directories will be copied from RDS. The possibility of printing photos of the members is still being discussed. We are still adding member’s birthdays so more members can appear on the monthly birthday list in the Northaven Now. The 2010 contribution records were mailed out last weekend for tax records.
Pastoral:
The Women's Retreat is going to be at the beginning of April. Communication will be going out within the next week and sign-up will be available through Constant Contact.
There are still Committee openings that are trying to be filled. The Heart of Christianity has 15 participants and every Adult Education class has made except for one (Living the Questions on Sunday mornings). New members and visitors are signing up and are interested in what Northaven has to offer.
Closing Prayer
Tuesday, February 22, 2011
Thursday, February 17, 2011
Leadership Council Minutes: December 2010
Minutes of the Northaven UMC Leadership Council Meeting
December 07, 2010
Those Present: Elaine Wiant, Betty Boyer, John Wiles, Mary Clair Lowrance, Norma Terrell, Marlene Haskell, Tom Timmins, Dotti Timmins, Curtis Henderson, Terry Lowery, Noel Pittman, Shirley Cooper, Mindy Dague, Valinda Woods O'Connor, Joanna Shields, and Eric Folkerth.
Elaine Wiant called the meeting to order at 7 p.m. Norma Terrell gave the Devotion. The minutes of the October 26 meeting were approved.
Continuation of Charge Conference-
The Leadership Roster for Charge Conference was discussed. There are still openings for Lay Leadership in 2013. The Finance committee of 2013 nominees is Linda Strem, Matt Bach, Barb Currier, and Lynn Peterson. The Vice Chair of the Leadership Council is still open. The Program Council Co-Chair is still available. The Trustees will be elected by the Trustees Committee. The HDF Committee Chair position is still open. The At-Large position will be filled by a Youth Representative that is picked by the Youth. The Church in Society Chair position is still open. The Worship Committee has a Co-Chair position open but may or may not need to be filled. The Lay Speaker will need to be added to the list, Betsy Schenck.
Eric asked for Lay Leadership to be nominated. Joanna Shields nominated Wade Schuessler. Mary Clair Lowrance suggested Susie Marshall on Trustees. Elaine Wiant nominated Joanna Shields for Lay Leadership. Joanna accepted. Norma Terrell suggested Rebecca Bergstresser on Lay Leadership Marlene Haskell suggested Norma Terrell as a Lay Leadership Alternate. Norma Terrell accepted. Mary Clair Lowrance suggested Joe Silvia and Matthew Vannoy or Katy Menges for At-Large positions. Nancy Watson, Randy Ray, or Tom Timmins was suggested by various members. Tom Timmins accepted.
Terry Lowery made a motion for a vote of approval of the Leadership Roster and Curtis Henderson seconded it. The motion was carried unanimously and approved by the Leadership Council.
The attending leadership expressed disappointed with the new Charge Conference format and the lack of a personal relationship with the new District Superintendent.
Program Council: See Report
Finance: See Report
We are $17,500 in the negative at this point. Our income is on target but our expenses are not. Part of the reason is that we have had unexpected expenses in the Trustee’s budget. The A/C maintenance and repair fees have put us over budget. The Finley Retreat was budgeted for double the income we received and it fell short. We had about 50% less attendance this year compared to last year. We may need to transfer $10,000 from the Building Fund to the Operating Fund as discussed as a possibility, earlier in the year.
Stewardship: See Report
The last 3 weeks of January is a time for phone calls to encourage members for remaining pledges for 2011. The Stewardship Campaign ends in February. We are financially where we thought we would be at this time. Last year, we were financially doing about the same as we are doing now.
Staff Parish:
The Staff Christmas Party is this Sunday at 3 p.m. at Frankie Giesler's home. Staff Parish is still working on the on-line requirements for the new district guidelines.
Trustees: See Report
Curtis Henderson reported that the Co-op believes that the Summer Program remains a challenge to incorporate into a regular payroll period during the summer months. This will be discussed more in depth in the upcoming months.
Covenant Fund and Celebration Garden Trustees: See Report
Human Development Fund:
The HDF grant applications are due early January.
Co-op School: See Report
The Co-op was expecting monies from the recycling program but the church office has not received any funds either and will look into it.
Black Tie Committee:
We had many volunteers at the BTD. The beneficiary checks will be presented to each beneficiary on this Thursday, December 9. Nan Arnold is very excited about the amount that will be given this year but is keeping it confidential until the check is presented to Northaven.
This I Know:
We have sold 46 DVDs and publicity has continued. Constant Contact has been instrumental in spreading the word.
Elaine mentioned that she has appreciated her time as the Leadership Chair and that she feels like this year’s most meaningful accomplishments have been working on and completing the new Mission Statement and the This I Know study.
Staff Reports:
Worship and the Arts:
Valinda reported that the Worship Commission is excited about the Advent Services forthcoming. Attendance was very high during the Vivaldi performance last Sunday. There were 303 people which was a significantly higher count than last year’s attendance. Sunday our orchestra will be playing and will be directed by Carl Parker with 23 players. On December 19, Children’s Choir and Handbells will be participating in the service. There will be two Christmas Eve services, 5 p.m. and 11 p.m.
Children and Youth:
Mary Clair reported that the activity books that were created for the children during worship have been very successful. The Children's Choir has moved to Sunday afternoons and has been well received and well attended. The J3 is so large and continuing discussion on space issues. Bethlehem Center gifts are due back, Sunday, December 12. One child is still needing to be picked. Jonathan McDonald is at MD Andersen and would love receiving cards and Mary Clair offered to mail them. The Alternative Gift Cards are still being signed. Our children's Sunday School classes are full and needing additional teachers. Our nursery is less in need because the children are older and are attending the Sunday School classes now. Mary Clair reported for Chris Reed on the Youth. The Youth is having their White Elephant Christmas Party this Sunday. The Youth are closing their studies on the Old Testament and will begin studying the New Testament in January.
Pastoral:
Eric reported that he really liked the Christmas packages that were put together by the Youth and mailed to current college students that are currently living away from home. We will have over 50 new members by the end of the year. It was an honor to host the Metro District Meet & Greet Christmas Party for the District Pastors and their Spouses last Saturday afternoon.
Administrative: No Report
Betty Boyer announced that the Leadership Council/Program Council meeting will be on Saturday, January 8 from 9:00 a.m. – 12:00 noon (or until we are finished).
Eric closed in prayer.
December 07, 2010
Those Present: Elaine Wiant, Betty Boyer, John Wiles, Mary Clair Lowrance, Norma Terrell, Marlene Haskell, Tom Timmins, Dotti Timmins, Curtis Henderson, Terry Lowery, Noel Pittman, Shirley Cooper, Mindy Dague, Valinda Woods O'Connor, Joanna Shields, and Eric Folkerth.
Elaine Wiant called the meeting to order at 7 p.m. Norma Terrell gave the Devotion. The minutes of the October 26 meeting were approved.
Continuation of Charge Conference-
The Leadership Roster for Charge Conference was discussed. There are still openings for Lay Leadership in 2013. The Finance committee of 2013 nominees is Linda Strem, Matt Bach, Barb Currier, and Lynn Peterson. The Vice Chair of the Leadership Council is still open. The Program Council Co-Chair is still available. The Trustees will be elected by the Trustees Committee. The HDF Committee Chair position is still open. The At-Large position will be filled by a Youth Representative that is picked by the Youth. The Church in Society Chair position is still open. The Worship Committee has a Co-Chair position open but may or may not need to be filled. The Lay Speaker will need to be added to the list, Betsy Schenck.
Eric asked for Lay Leadership to be nominated. Joanna Shields nominated Wade Schuessler. Mary Clair Lowrance suggested Susie Marshall on Trustees. Elaine Wiant nominated Joanna Shields for Lay Leadership. Joanna accepted. Norma Terrell suggested Rebecca Bergstresser on Lay Leadership Marlene Haskell suggested Norma Terrell as a Lay Leadership Alternate. Norma Terrell accepted. Mary Clair Lowrance suggested Joe Silvia and Matthew Vannoy or Katy Menges for At-Large positions. Nancy Watson, Randy Ray, or Tom Timmins was suggested by various members. Tom Timmins accepted.
Terry Lowery made a motion for a vote of approval of the Leadership Roster and Curtis Henderson seconded it. The motion was carried unanimously and approved by the Leadership Council.
The attending leadership expressed disappointed with the new Charge Conference format and the lack of a personal relationship with the new District Superintendent.
Program Council: See Report
Finance: See Report
We are $17,500 in the negative at this point. Our income is on target but our expenses are not. Part of the reason is that we have had unexpected expenses in the Trustee’s budget. The A/C maintenance and repair fees have put us over budget. The Finley Retreat was budgeted for double the income we received and it fell short. We had about 50% less attendance this year compared to last year. We may need to transfer $10,000 from the Building Fund to the Operating Fund as discussed as a possibility, earlier in the year.
Stewardship: See Report
The last 3 weeks of January is a time for phone calls to encourage members for remaining pledges for 2011. The Stewardship Campaign ends in February. We are financially where we thought we would be at this time. Last year, we were financially doing about the same as we are doing now.
Staff Parish:
The Staff Christmas Party is this Sunday at 3 p.m. at Frankie Giesler's home. Staff Parish is still working on the on-line requirements for the new district guidelines.
Trustees: See Report
Curtis Henderson reported that the Co-op believes that the Summer Program remains a challenge to incorporate into a regular payroll period during the summer months. This will be discussed more in depth in the upcoming months.
Covenant Fund and Celebration Garden Trustees: See Report
Human Development Fund:
The HDF grant applications are due early January.
Co-op School: See Report
The Co-op was expecting monies from the recycling program but the church office has not received any funds either and will look into it.
Black Tie Committee:
We had many volunteers at the BTD. The beneficiary checks will be presented to each beneficiary on this Thursday, December 9. Nan Arnold is very excited about the amount that will be given this year but is keeping it confidential until the check is presented to Northaven.
This I Know:
We have sold 46 DVDs and publicity has continued. Constant Contact has been instrumental in spreading the word.
Elaine mentioned that she has appreciated her time as the Leadership Chair and that she feels like this year’s most meaningful accomplishments have been working on and completing the new Mission Statement and the This I Know study.
Staff Reports:
Worship and the Arts:
Valinda reported that the Worship Commission is excited about the Advent Services forthcoming. Attendance was very high during the Vivaldi performance last Sunday. There were 303 people which was a significantly higher count than last year’s attendance. Sunday our orchestra will be playing and will be directed by Carl Parker with 23 players. On December 19, Children’s Choir and Handbells will be participating in the service. There will be two Christmas Eve services, 5 p.m. and 11 p.m.
Children and Youth:
Mary Clair reported that the activity books that were created for the children during worship have been very successful. The Children's Choir has moved to Sunday afternoons and has been well received and well attended. The J3 is so large and continuing discussion on space issues. Bethlehem Center gifts are due back, Sunday, December 12. One child is still needing to be picked. Jonathan McDonald is at MD Andersen and would love receiving cards and Mary Clair offered to mail them. The Alternative Gift Cards are still being signed. Our children's Sunday School classes are full and needing additional teachers. Our nursery is less in need because the children are older and are attending the Sunday School classes now. Mary Clair reported for Chris Reed on the Youth. The Youth is having their White Elephant Christmas Party this Sunday. The Youth are closing their studies on the Old Testament and will begin studying the New Testament in January.
Pastoral:
Eric reported that he really liked the Christmas packages that were put together by the Youth and mailed to current college students that are currently living away from home. We will have over 50 new members by the end of the year. It was an honor to host the Metro District Meet & Greet Christmas Party for the District Pastors and their Spouses last Saturday afternoon.
Administrative: No Report
Betty Boyer announced that the Leadership Council/Program Council meeting will be on Saturday, January 8 from 9:00 a.m. – 12:00 noon (or until we are finished).
Eric closed in prayer.
Tuesday, February 8, 2011
Minister of Music and the Arts: Position Announcement
Candidates sought for a 650-plus community that loves integrated and well-crafted liturgy and is committed to a historical and highly participatory worship style promoting congregational involvement, integrating the arts into the worship experience, and embracing diversity, social inclusion and activism. Should have proven leadership abilities, be able to supervise music and arts programs for all ages, demonstrate a collegial attitude with staff and church committees, be able to attract and train singers, and have a commitment to the life and work of the church and to the mission of Northaven United Methodist Church.
Requirements:
Minimum of a Bachelor of Music or Music Education degree
Master of Sacred Music degree preferred
Functional keyboard skills
Experience leading choral and instrumental music in worship.
Base salary plus pension and insurance provided.
To receive full consideration, please submit a résumé and a two-page music ministry philosophy statement by March 18, 2011 to "Attn: Music Search Committee"
Email(preferrred): church@northaven.org
Or FAX: 214-373-3972,
Or Mail:
Northaven United Methodist Church,
11211 Preston Road, Dallas, TX 75230.
Include the names and contact information of three references including a former employer and a mentor. Confidentiality assured.
A start date is projected for early summer, 2011.
Requirements:
Minimum of a Bachelor of Music or Music Education degree
Master of Sacred Music degree preferred
Functional keyboard skills
Experience leading choral and instrumental music in worship.
Base salary plus pension and insurance provided.
To receive full consideration, please submit a résumé and a two-page music ministry philosophy statement by March 18, 2011 to "Attn: Music Search Committee"
Email(preferrred): church@northaven.org
Or FAX: 214-373-3972,
Or Mail:
Northaven United Methodist Church,
11211 Preston Road, Dallas, TX 75230.
Include the names and contact information of three references including a former employer and a mentor. Confidentiality assured.
A start date is projected for early summer, 2011.
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