Northaven United Methodist Church
Leadership Council Meeting- Room 239
November 15, 2011 - 7 p.m.
Present: Betty Boyer, Betsy Schenck, Marlene Haskell, Elaine Wiant, Terry Lowery, Dotti Timmins, Tom Timmins, Shirley Cooper, Beth Schuessler, Mindy Dague, Kathy Delsanter, Eric Folkerth, and Laurie Reichenbach.
Betty Boyer called the meeting to order at 7 p.m.
Meditation: Betsy Schenck
Approval of October 30, 2011 Leadership Council Minutes: Betty motioned to approve the minutes after there was one change made that Carole Carsey should be moved from “Members present” instead of as a “Guest” since she is the residing Chair of Staff Parish. Once the change was made, the motion was carried.
Leadership Chairperson’s Remarks: Betty said that her last meeting as the Chair of Leadership Council will be at the morning meeting in January. Betty appreciates everyone’s efficiency in their remarks and that we have had a good year.
Policy Statement on Misconduct of a Sexual Nature: Eric Folkerth discussed the policy. We have followed the guidelines in the past but this has been updated and presented to the Lay Leadership. Eric recommended that the policy be reviewed on an annual basis. He would like for the Children’s Council and the Youth Council to also review the policy annually. Staff Parish has suggested an annual criminal background checks on the Northaven Staff. There was discussion about the teacher/child ratios and Beth Schuessler said that there are sufficient numbers of staff and there is a back-up plan if there is a need for additional staff. In regards to internal policies, confidentiality is essential. Everyone has rights including the person accused. There was a question about removal of the accused and whether they would be paid or not. Eric said that there is nothing stated in our policies about this which leaves us room to review it case by case. Betty motioned to approve the policy and the motion was unanimously approved. Eric passed out stickers that have been used in the pass. The stickers question relationships and whether they are abusive or not. Elaine Wiant suggested looking at other kinds of stickers and seeing what they have to offer. The Family Place was suggested as a possible resource. Eric mentioned that if the stickers were approved he could discuss the stickers first in a sermon to explain the purpose before displaying them.
Motion to Approve: Northaven United Methodist Church Policy Statement on Misconduct of a Sexual Nature and Leadership Guidelines and Safety Standards for Children and Youth Events – Motion Approved.
Leadership Council Reports
Finance Report: Report attached. There was a discussion about why the budgeted income for the Contemplative Retreat was so high. The income projected was $10,000. It was explained that initially it was thought that Jim Finley would be coming but he was unable to come so Ruben Habito was scheduled instead. It was also mentioned that many of the Contemplative expenses included the honorariums given to guest speakers for the 2nd Monday Series. There was also discussion about the Trustees being over budget by $21,000 so far this year. There have been many unplanned building expenses this year.
Staff Parish: Report attached.
Covenant Funds: Report attached. There was a discussion about the damage done to the harbor by woodpeckers.
Trustees Report: Report attached. Eric spoke about the gas leak and the repair of the regulators. We reminded everyone that we should call the plumber first before Atmos since the plumbers can turn the gas on and off while Atmos requires an inspection first and approval from the City of Dallas before turning the gas back on. Eric also reported that we have a water leak upstairs in the mini-kitchen, but staff is looking into the needed repairs.
Stewardship Report: Report attached. The update as of today is: 99 total pledges for a total of $444,799. The average per pledge is $4493.
Co-op Liaison: No Report
Black Tie Dinner: Laurie Reichenbach circulated the Black Tie Dinner book so everyone could see Northaven’s ad. Laurie also put together a notebook for the next Black Tie Dinner Chair which explains everything the new chairperson needs to do and the deadlines. Laurie has offered an orientation to the new chairperson. Betsy Schenck suggested using the notebook at the Leadership Council planning meeting as an example of what each committee chairperson could put together for their successor.
Program Council: Marlene Haskell reported that the Membership Committee, Shepherding Program was discussed at their meeting and ways to improve it and make it active again. There was discussion of the “No Nut” policy for the church. This applies to the Cookie Exchange, as well. Program Council will not meet again until the January Leadership Council planning meeting.
History Project Update: Tom Timmins reported that sales are slower than expected. Many complimentary copies have been given out. We have sales of 77 copies and an income of $1500. E To date, expenses are at approximately $9500. When the DVD comes out, the book and DVD’s will be sold again in the Atrium. Tom reported that Mary Beth Rogers has taken a fall and broke her arm and dislocated her shoulder. He wanted the Care Team to be aware of this concern. Marlene also reported that Nancy Manien fell and broke her leg in 4 places.
Staff Reports
Co-op-See Attached. Kathy said that the event’s purpose is for fun and not necessarily for profit. They made a profit of $2,000. Beth was impressed with the teen volunteers. Eric said that the event was well organized. There is a Barnes and Noble fundraiser for the Co-op and it will be in the Northaven newsletter and is posted on the bulletin.
Office Administrator Report- No Report
Minister of Children- Beth reported that they want to add a music, drama, and art camp in the summer. The name will be “Mad Camp”. Junior Players will give a proposal for the drama portion of the camp and Stephanie Rhoades will help with the music portion. The planning is in the way. Reminder that the Family Advent program is coming up; the Chrismon Tree will include lots of arts and crafts.
Music and Arts- Stephanie asked that Betty remind everyone of the Ecumenical Thanksgiving at 5 p.m. Eric reported that he met with 2 of the staff of churches involved with the service. This could be a nice tradition that we are starting. Eric reminded everyone that Christmas and New Year’s Day are both on Sundays this year. Special things are being planned for the Christmas Eve services.
Minister of Congregational Life- No Report
Senior Pastor- Jimmy Creech came to Northaven and it was a wonderful Faith Voices event. Eric said that Jimmy sold more books the week he was here than at any other time. Jimmy Creech was well received. Eric said that he has a good message and that he talks about how context is very important and that he thinks what Northaven is doing is great things. The Church Office will be closed part of next week and the Church office will be closed for the Christmas holidays and will reopen on Tuesday, January 3. Elaine mentioned that KERA advertising has really connected people to Northaven through Jimmy Creech. Eric said that Communications is seriously looking at the results of the advertising and wanting to continue it.
Eric wanted to thank everyone for attending the Charge Conference. Betsy suggested that we think about how we want to be Northaven at future Charge Conferences in case it is held at Northaven. Tom wants us to emphasize to others that we the reason we are having the retreats are to improve what we are doing.
Closing Prayer
The next Leadership Council Meeting is January 7, 2012.
Tuesday, November 22, 2011
Tuesday, October 25, 2011
Leadership Council Minutes- October 2011
Leadership Council Meeting
October 30, 2011
Members Present: Betty Boyer, Eric Folkerth, Mindy Dague, Mary Clair Lowrance, Stephanie Rhoades, Beth Schuessler, Dick Weaver, Elaine Wiant, Marlene Haskell, Terry Lowery, Tom Timmins and Dotti Timmins
Guests: Carole Carsey, Charles Delphenis, Wayne Schindler, Charles Axe, and Connie Marshall.
Opening Meditation – Elaine Wiant
Approval September 27, 2011 Leadership Council Meeting Minutes – Minutes approved as written.
Leadership Chairperson’s Remarks – Betty Boyer reminded everyone that the next Leadership Council meeting is on Tuesday, November 15. This is a change from our usual schedule to accommodate the Thanksgiving holiday. She thanked everyone for taking time from their Sunday evening to attend. She asked, if you are not returning in 2012 as chairperson of your committee, to please prepare a checklist of activities for the new chairperson so they are not beginning with a blank sheet of paper. The checklist should include activities that occur on a monthly basis, quarterly basis and special activities that happen during the course of the year. She would appreciate it if you could have your checklist to her in December.
Leadership Council Reports
Covenant Fund – No Report
Stewardship Report – Betty reported that there is no written Stewardship Report for this meeting however on behalf of the Stewardship Committee; Betty Boyer wanted to thank Elaine Wiant and Dick Weaver who have been our recent Stewardship Speakers. Laurie Reichenbach will be our speaker next Sunday. Also she thanked our script writers, Rebecca Bergstresser, Karen Matson and Tom Timmins. Special thanks were given to Tom Karges and Donna Wiles for the Vision Wall display during the Stewardship Campaign. Betty would appreciate any feedback you hear about the campaign and your opinion of the campaign.
Lay Member to Annual Conference – Report Attached
Co-op Liaison – No Report
Black Tie Dinner – Report Attached
Program Council – Report Attached
History Project – Tom Timmins reported that on-line ordering is made available through Constant Contact. We have sold 50 sets and 8 books so far. $996 income collected so far. 62 comp copies to staff and voice recordings and people like the DS Bishop, TMF, Perkins, people who have moved away. Tom is interested in hearing feedback. A lot of work went into it and a lot of information went into it.
Staff Reports
Co-op School – No Report
Office Administrator – Mindy Dague reported that the 3rd quarterly contribution statements were mailed and the 4th quarter statements will be mailed in January. The first stewardship letter was mailed a few weeks ago and the next stewardship mailing with pledge cards will be next week.
Minister to Children – Beth Schuessler reported that the carnival went very well last weekend. It was suggested that the left over pumpkins be sold in the Atrium. They almost sold out. Beth reported that Sunday school is going very well. The music program that is being integrated with the classes is going well.
Music and the Arts – Stephanie Rhoades reported that the Hymn Festival went well. The offering that was taken took to sustain the Jane Marshall Concert Series collected over $1030 in donations. A reminder was given that the Ecumenical service is coming up.
Minister of Congregational Life – Report attached
Senior Pastor – Eric Folkerth reminded everyone that we are in the middle of all of the programs we talked about last month. The Advent Family Festival is coming up. All of the ministries of the church are coming together to make it happen. Eric distributed the Policy Statement on Misconduct of a Sexual Nature. The policy was reviewed by SPRC and updated. Obligations are stated in case of an allegation. The reporting structure is specified. The policy will be voted on at the next Leadership Council meeting. The Leader guidelines and safety standards for children and Youth Events are available in print. Mary Clair and Beth have been working on this.
Closing Prayer – Eric Folkerth
Meeting Adjourned
October 30, 2011
Members Present: Betty Boyer, Eric Folkerth, Mindy Dague, Mary Clair Lowrance, Stephanie Rhoades, Beth Schuessler, Dick Weaver, Elaine Wiant, Marlene Haskell, Terry Lowery, Tom Timmins and Dotti Timmins
Guests: Carole Carsey, Charles Delphenis, Wayne Schindler, Charles Axe, and Connie Marshall.
Opening Meditation – Elaine Wiant
Approval September 27, 2011 Leadership Council Meeting Minutes – Minutes approved as written.
Leadership Chairperson’s Remarks – Betty Boyer reminded everyone that the next Leadership Council meeting is on Tuesday, November 15. This is a change from our usual schedule to accommodate the Thanksgiving holiday. She thanked everyone for taking time from their Sunday evening to attend. She asked, if you are not returning in 2012 as chairperson of your committee, to please prepare a checklist of activities for the new chairperson so they are not beginning with a blank sheet of paper. The checklist should include activities that occur on a monthly basis, quarterly basis and special activities that happen during the course of the year. She would appreciate it if you could have your checklist to her in December.
Leadership Council Reports
Covenant Fund – No Report
Stewardship Report – Betty reported that there is no written Stewardship Report for this meeting however on behalf of the Stewardship Committee; Betty Boyer wanted to thank Elaine Wiant and Dick Weaver who have been our recent Stewardship Speakers. Laurie Reichenbach will be our speaker next Sunday. Also she thanked our script writers, Rebecca Bergstresser, Karen Matson and Tom Timmins. Special thanks were given to Tom Karges and Donna Wiles for the Vision Wall display during the Stewardship Campaign. Betty would appreciate any feedback you hear about the campaign and your opinion of the campaign.
Lay Member to Annual Conference – Report Attached
Co-op Liaison – No Report
Black Tie Dinner – Report Attached
Program Council – Report Attached
History Project – Tom Timmins reported that on-line ordering is made available through Constant Contact. We have sold 50 sets and 8 books so far. $996 income collected so far. 62 comp copies to staff and voice recordings and people like the DS Bishop, TMF, Perkins, people who have moved away. Tom is interested in hearing feedback. A lot of work went into it and a lot of information went into it.
Staff Reports
Co-op School – No Report
Office Administrator – Mindy Dague reported that the 3rd quarterly contribution statements were mailed and the 4th quarter statements will be mailed in January. The first stewardship letter was mailed a few weeks ago and the next stewardship mailing with pledge cards will be next week.
Minister to Children – Beth Schuessler reported that the carnival went very well last weekend. It was suggested that the left over pumpkins be sold in the Atrium. They almost sold out. Beth reported that Sunday school is going very well. The music program that is being integrated with the classes is going well.
Music and the Arts – Stephanie Rhoades reported that the Hymn Festival went well. The offering that was taken took to sustain the Jane Marshall Concert Series collected over $1030 in donations. A reminder was given that the Ecumenical service is coming up.
Minister of Congregational Life – Report attached
Senior Pastor – Eric Folkerth reminded everyone that we are in the middle of all of the programs we talked about last month. The Advent Family Festival is coming up. All of the ministries of the church are coming together to make it happen. Eric distributed the Policy Statement on Misconduct of a Sexual Nature. The policy was reviewed by SPRC and updated. Obligations are stated in case of an allegation. The reporting structure is specified. The policy will be voted on at the next Leadership Council meeting. The Leader guidelines and safety standards for children and Youth Events are available in print. Mary Clair and Beth have been working on this.
Closing Prayer – Eric Folkerth
Meeting Adjourned
Tuesday, September 27, 2011
Leadership Council Minutes- September 2011
Northaven United Methodist Church
Leadership Council Meeting- Room 239
September 27, 2011- 7 p.m.
Those Present: Marlene Haskell, Elaine Wiant, Terry Lowery, Dotti Timmins, Tom Timmins, Shirley Cooper, Beth Schuessler, Mindy Dague, Kathy Delsanter, Eric Folkerth, Mary Clair Lowrance,
and Dick Weaver.
Elaine Wiant called the meeting to order on behalf of the chair, Betty Boyer, who will be arriving late.
Meditation – Shirley Cooper
Approval of August 23, 2001 Minutes - Elaine motioned to approve the minutes and the motion carried.
Leadership Chairperson’s Remarks: (Betty arrived and chaired the remainder of the meeting)
Betty thanked Marlene Haskell and Betsy Schenck for their work on the surveys that helped Draft night to be such a success. The Annual Charge Conference is at Preston Hollow UMC on October 30 beginning with a worship service at 6 p.m. Our monthly leadership meeting will be after the worship service when we break into small groups. At some point during our meeting we will break for the Charge Conference and then if necessary resume our meeting at the conclusion of the conference.
Leadership Council Reports:
Finance Report - See Attached
Terry Lowery said that we are $16,000 ahead of budget at this time. The Finance Committee has been meeting with committees on budget development. Tom said that we have never looked so good at this point in time in terms of meeting our budget. Tom Timmins had questions about groups that have under spent so far and whether their plans had fallen through. Marlene said she will look into it and will address it at the next Program Council meeting. Marlene reported that the new chairs may not have been aware of their budget. Trustees have over spent by $10,000. Dick commented that the trustees are planning on looking at the expenses and will report on them at the next meeting. A big portion of the expense was on a new lighting board and adjustments that had to be made.
Staff Parish – Carole Carsey will be standing in for Jim McBride while he has surgery. See attached report.
Covenant Fund - See attached report from Dotti Timmins.
Trustees Report – See attached report from Dick Weaver.
Stewardship Report – See attached report from Betty Boyer.
Human Development Fund – Elaine reported there are six new members serving on HDF since Draft night. These new members were identified from the survey.
Lay Member to Annual Conference – Shirley Cooper reported that Love Your Neighbor is the running theme this year. The Parents Reconciling Network is having an all-day meeting at Northaven on October 8. Training will be provided in the morning. Lunch will be served for $7. In the afternoon, the Annual Conference Teams will be meeting. The flyer is attached for reference. The assigned working groups will be calling delegates this year. Eric reported that after talking to others that he his hearing that many of the delegates think something should change but that they are not exactly sure what it should look like yet.
Co-op Liaison – No Report
Black Tie Dinner – No Report. It was noted that the BTD is Sold Out. Terry will be sending out volunteer assignments soon.
Program Council Report – Marlene Haskell is pleased with results of the last Program Council meeting. There was a good turnout and it helped looking at the calendar and planning for future events. See attached report.
History Project Update- Tom Timmins reported that the Northaven history book is being delivered to his home tonight. They will be looking over the proof copy before it goes to print. Tom asked for approval of the marketing guide. Betty asked for approval and Elaine seconded the motion and it carried. Discussion ensued and Elaine asked if we could make a deal if you buy the total package. The recommendation was made to charge $17 for a book, $5 for a DVD, or $20 as a package deal. Betty made a motion for approval with the added amendment of a different pricing structure and the motion unanimously carried.
Staff Reports:
Co-op – See attached report from Kathy Delsanter.
Administration Report – See attached report from Mindy Dague.
Minister of Children – See attached report from Beth Schuessler.
Worship and Arts – Eric reported in Stephanie Rhoades’ absence. A reminder was given of the upcoming Marshall Hymn Festival and that Blue Bell is donating an ice cream cooler for the afternoon for the ice cream social. A big crowd showed up for the rehearsal and there is an expectation of it being quite a large event. Special musical pieces never heard before at Northaven will be presented at this event. Some of the pieces were written by special commission and may have been played only one time. The Children’s Choir is doing well. Seven children have joined the hand chimes group. There are exciting plans being made for the Advent season.
Minister of Congregational Life – See attached report from Mary Clair Lowrance.
Senior Pastor- Eric Folkerth reported that the Feast of Beginnings had a lot of positive energy and that we have extraordinary programs coming up. The Marshall’s Hymn Festival, Owen Ross speaking at Faith Voices of Justice, Michael Hawn being featured at the Second Monday program, and Rev. Jimmy Creech. Lately, lots of families with young children have been attending. Eric believes that they will be joining soon. Eric is excited about the many new developments. Tom asked about the people that have been leaving the church. New members have approached Eric and said that they are having a hard time connecting. Some people have left. It is easy for people to be welcomed and to join but it is on the deeper level of connecting with others that they are struggling with. They are seeking friendships. The Northaven 101 and Dinner for Friends really help people to create friendships and to connect. Eric said that we should really encourage people to attend these types of programs.
Closing Prayer – Eric Folkerth
The next Leadership Council Meeting is at Charge Conference on October 30 at 6 pm, Preston Hollow UMC.
Leadership Council Meeting- Room 239
September 27, 2011- 7 p.m.
Those Present: Marlene Haskell, Elaine Wiant, Terry Lowery, Dotti Timmins, Tom Timmins, Shirley Cooper, Beth Schuessler, Mindy Dague, Kathy Delsanter, Eric Folkerth, Mary Clair Lowrance,
and Dick Weaver.
Elaine Wiant called the meeting to order on behalf of the chair, Betty Boyer, who will be arriving late.
Meditation – Shirley Cooper
Approval of August 23, 2001 Minutes - Elaine motioned to approve the minutes and the motion carried.
Leadership Chairperson’s Remarks: (Betty arrived and chaired the remainder of the meeting)
Betty thanked Marlene Haskell and Betsy Schenck for their work on the surveys that helped Draft night to be such a success. The Annual Charge Conference is at Preston Hollow UMC on October 30 beginning with a worship service at 6 p.m. Our monthly leadership meeting will be after the worship service when we break into small groups. At some point during our meeting we will break for the Charge Conference and then if necessary resume our meeting at the conclusion of the conference.
Leadership Council Reports:
Finance Report - See Attached
Terry Lowery said that we are $16,000 ahead of budget at this time. The Finance Committee has been meeting with committees on budget development. Tom said that we have never looked so good at this point in time in terms of meeting our budget. Tom Timmins had questions about groups that have under spent so far and whether their plans had fallen through. Marlene said she will look into it and will address it at the next Program Council meeting. Marlene reported that the new chairs may not have been aware of their budget. Trustees have over spent by $10,000. Dick commented that the trustees are planning on looking at the expenses and will report on them at the next meeting. A big portion of the expense was on a new lighting board and adjustments that had to be made.
Staff Parish – Carole Carsey will be standing in for Jim McBride while he has surgery. See attached report.
Covenant Fund - See attached report from Dotti Timmins.
Trustees Report – See attached report from Dick Weaver.
Stewardship Report – See attached report from Betty Boyer.
Human Development Fund – Elaine reported there are six new members serving on HDF since Draft night. These new members were identified from the survey.
Lay Member to Annual Conference – Shirley Cooper reported that Love Your Neighbor is the running theme this year. The Parents Reconciling Network is having an all-day meeting at Northaven on October 8. Training will be provided in the morning. Lunch will be served for $7. In the afternoon, the Annual Conference Teams will be meeting. The flyer is attached for reference. The assigned working groups will be calling delegates this year. Eric reported that after talking to others that he his hearing that many of the delegates think something should change but that they are not exactly sure what it should look like yet.
Co-op Liaison – No Report
Black Tie Dinner – No Report. It was noted that the BTD is Sold Out. Terry will be sending out volunteer assignments soon.
Program Council Report – Marlene Haskell is pleased with results of the last Program Council meeting. There was a good turnout and it helped looking at the calendar and planning for future events. See attached report.
History Project Update- Tom Timmins reported that the Northaven history book is being delivered to his home tonight. They will be looking over the proof copy before it goes to print. Tom asked for approval of the marketing guide. Betty asked for approval and Elaine seconded the motion and it carried. Discussion ensued and Elaine asked if we could make a deal if you buy the total package. The recommendation was made to charge $17 for a book, $5 for a DVD, or $20 as a package deal. Betty made a motion for approval with the added amendment of a different pricing structure and the motion unanimously carried.
Staff Reports:
Co-op – See attached report from Kathy Delsanter.
Administration Report – See attached report from Mindy Dague.
Minister of Children – See attached report from Beth Schuessler.
Worship and Arts – Eric reported in Stephanie Rhoades’ absence. A reminder was given of the upcoming Marshall Hymn Festival and that Blue Bell is donating an ice cream cooler for the afternoon for the ice cream social. A big crowd showed up for the rehearsal and there is an expectation of it being quite a large event. Special musical pieces never heard before at Northaven will be presented at this event. Some of the pieces were written by special commission and may have been played only one time. The Children’s Choir is doing well. Seven children have joined the hand chimes group. There are exciting plans being made for the Advent season.
Minister of Congregational Life – See attached report from Mary Clair Lowrance.
Senior Pastor- Eric Folkerth reported that the Feast of Beginnings had a lot of positive energy and that we have extraordinary programs coming up. The Marshall’s Hymn Festival, Owen Ross speaking at Faith Voices of Justice, Michael Hawn being featured at the Second Monday program, and Rev. Jimmy Creech. Lately, lots of families with young children have been attending. Eric believes that they will be joining soon. Eric is excited about the many new developments. Tom asked about the people that have been leaving the church. New members have approached Eric and said that they are having a hard time connecting. Some people have left. It is easy for people to be welcomed and to join but it is on the deeper level of connecting with others that they are struggling with. They are seeking friendships. The Northaven 101 and Dinner for Friends really help people to create friendships and to connect. Eric said that we should really encourage people to attend these types of programs.
Closing Prayer – Eric Folkerth
The next Leadership Council Meeting is at Charge Conference on October 30 at 6 pm, Preston Hollow UMC.
Tuesday, August 23, 2011
Leadership Council Minutes- August 2011
STEWARDSHIP COMMITTEE
AUGUST 16, 2001
Attending: Art Anderson, Laurens Wiseman, Eric Folkerth, Rebecca Bergstresser, Robin Lovin, Karen Matson and Betty Boyer
The committee discussed the design of the pledge card and using the 2011 card, decided to move the pray and time statements to the bottom, but above the signature line. On the back print the Stewardship Campaign theme and/or mission statement. Pledge card to be printed on a brighter color stock. Laurens will work on a design. Pledge card and letter will be sent out the week of November1st. Rebecca recalled that we did different letters last time – never pledged, joined recently but not pledged and pledged before but not last year. We should consider doing that again. We also want to see the pledge cards displayed in various part of the church, such as the literature rack, etc.
The congregation will receive a letter the week of October 10th explaining what to expect and look for each week during the Stewardship Campaign. *We still need to determine who will write this letter.
The theme of the campaign will be “On a Pilgrim Journey”. In the event we are not able to use parts of the history video, the committee thought it might be more practicable to use a power point presentation such as what Eric has been doing the past several weeks. We would combine this with a speaker during the three weeks of the campaign. The speakers and presentations would emphasis the rich history of Northaven and the need to grow programs, add additional staff, most effective use of the latest technology, more volunteer opportunities, etc.
After a review of the video script Karen suggest several categories – education programs (children, youth and adult), mission trips and new building. (Betty’s thought that she forgot to mention during the meeting – how we became a reconciling ministry)
The pledge goal will be determined by the Finance Committee. We should begin talking with them about this in late September.
The committee recommended the use of the Art Anderson Thermometer again this year. For a new twist, we may consider the use of flashing lights.
Marlene will speak with the Arts Committee about reserving the Vision Wall October 16th thru November 6th.
Next meeting – Thursday, September 1st at 7 pm.
AUGUST 16, 2001
Attending: Art Anderson, Laurens Wiseman, Eric Folkerth, Rebecca Bergstresser, Robin Lovin, Karen Matson and Betty Boyer
The committee discussed the design of the pledge card and using the 2011 card, decided to move the pray and time statements to the bottom, but above the signature line. On the back print the Stewardship Campaign theme and/or mission statement. Pledge card to be printed on a brighter color stock. Laurens will work on a design. Pledge card and letter will be sent out the week of November1st. Rebecca recalled that we did different letters last time – never pledged, joined recently but not pledged and pledged before but not last year. We should consider doing that again. We also want to see the pledge cards displayed in various part of the church, such as the literature rack, etc.
The congregation will receive a letter the week of October 10th explaining what to expect and look for each week during the Stewardship Campaign. *We still need to determine who will write this letter.
The theme of the campaign will be “On a Pilgrim Journey”. In the event we are not able to use parts of the history video, the committee thought it might be more practicable to use a power point presentation such as what Eric has been doing the past several weeks. We would combine this with a speaker during the three weeks of the campaign. The speakers and presentations would emphasis the rich history of Northaven and the need to grow programs, add additional staff, most effective use of the latest technology, more volunteer opportunities, etc.
After a review of the video script Karen suggest several categories – education programs (children, youth and adult), mission trips and new building. (Betty’s thought that she forgot to mention during the meeting – how we became a reconciling ministry)
The pledge goal will be determined by the Finance Committee. We should begin talking with them about this in late September.
The committee recommended the use of the Art Anderson Thermometer again this year. For a new twist, we may consider the use of flashing lights.
Marlene will speak with the Arts Committee about reserving the Vision Wall October 16th thru November 6th.
Next meeting – Thursday, September 1st at 7 pm.
Tuesday, August 16, 2011
A Sermon Series: The Glory of God's Creation
This blog entry consolidates all of the sermons from Northaven's summer "Creation" series one place. If you've got some time to spend, click on the links below, and enjoy what we've been enjoying here at Northaven this summer.
The first two are audio-only. Many of the last ones are video.*
As the series concludes over the next few weeks, I'll add the final installments here.
WEEK ONE The First Genesis Creation Story: "It Is Good"
We begin at the "beginning," unpacking the first of the two creation stories in Genesis. (Genesis 1:1- 2:4). The main point of this story was never to posit a literal six-day creation of the world, but to celebrate the glory of creation itself, and how God calls it all "good."
WEEK TWO The Second Genesis Creation Story: "There's Always A Talking Snake"
The most interesting character in the story of "The Man" and "The Woman" in the Garden of Eden is the "Talking Snake." Never intended to be read as "The Devil" or "Evil Incarnate," the existence of "The Talking Snake" still teaches us a lot about God's good creation.
WEEK THREE "Wonder in Creation, Nature, and Worship"
In week three, we take time to consider the idea of "wonder" and how it is both a powerful part of our appreciate creation/nature, and also a key component of worship. The "wonder" we have about creation is connected to the "wonder" we experience in worshiping God.
WEEK FOUR "Creativity and Process: An Introduction to Process Theology"
A powerful theology that has been helpful to many in the modern period is "Process Theology," which gives us an incredible conceptual frame for understanding HOW God is creative in the world...and what the implications of that are for us. Far from being incompatible with Christian faith, Process Theology can help us to understand the fullness of "The Great Commandment," or "The Golden Rule."
WEEK FIVE "Creativity and Art: A Conversation About the Connection"
Instead of a "normal" sermon, we have a conversation between four artists, about the connection between art, God, and creativity. All four posit that spirituality and artistic creativity are vitally connected. A very interesting morning of conversation about spirituality and art.
NOTE: The audio file for this sermon is current corrupted and unavailable. We are working to see if we can recover it. In the meantime, please enjoy this video of quotes, from artists, about the spiritual life.
WEEK SIX "Faith and Science: Compatible and Complimentary"
This sermon celebrates the connection between science and faith. The thesis is that the same God-given creativity present in art is also what drives scientific discovery. However, before making this point, this sermon debunks the idea that one must choose either science or faith. This sermon suggests that this is a false forced-choice, put forth by fundamentalists in each side of the faith/science divide.
* Because of length, the video sermons were posted in two parts. Be patient at the end of each "Part 1," and Part 2 should auto-load. If not, you can click on a link at the of part one to go to part two on each.
The first two are audio-only. Many of the last ones are video.*
As the series concludes over the next few weeks, I'll add the final installments here.
WEEK ONE The First Genesis Creation Story: "It Is Good"
We begin at the "beginning," unpacking the first of the two creation stories in Genesis. (Genesis 1:1- 2:4). The main point of this story was never to posit a literal six-day creation of the world, but to celebrate the glory of creation itself, and how God calls it all "good."
WEEK TWO The Second Genesis Creation Story: "There's Always A Talking Snake"
The most interesting character in the story of "The Man" and "The Woman" in the Garden of Eden is the "Talking Snake." Never intended to be read as "The Devil" or "Evil Incarnate," the existence of "The Talking Snake" still teaches us a lot about God's good creation.
WEEK THREE "Wonder in Creation, Nature, and Worship"
In week three, we take time to consider the idea of "wonder" and how it is both a powerful part of our appreciate creation/nature, and also a key component of worship. The "wonder" we have about creation is connected to the "wonder" we experience in worshiping God.
WEEK FOUR "Creativity and Process: An Introduction to Process Theology"
A powerful theology that has been helpful to many in the modern period is "Process Theology," which gives us an incredible conceptual frame for understanding HOW God is creative in the world...and what the implications of that are for us. Far from being incompatible with Christian faith, Process Theology can help us to understand the fullness of "The Great Commandment," or "The Golden Rule."
WEEK FIVE "Creativity and Art: A Conversation About the Connection"
Instead of a "normal" sermon, we have a conversation between four artists, about the connection between art, God, and creativity. All four posit that spirituality and artistic creativity are vitally connected. A very interesting morning of conversation about spirituality and art.
NOTE: The audio file for this sermon is current corrupted and unavailable. We are working to see if we can recover it. In the meantime, please enjoy this video of quotes, from artists, about the spiritual life.
WEEK SIX "Faith and Science: Compatible and Complimentary"
This sermon celebrates the connection between science and faith. The thesis is that the same God-given creativity present in art is also what drives scientific discovery. However, before making this point, this sermon debunks the idea that one must choose either science or faith. This sermon suggests that this is a false forced-choice, put forth by fundamentalists in each side of the faith/science divide.
* Because of length, the video sermons were posted in two parts. Be patient at the end of each "Part 1," and Part 2 should auto-load. If not, you can click on a link at the of part one to go to part two on each.
Tuesday, July 26, 2011
Leadership Council Minutes: July 2011
Northaven United Methodist Church
Leadership Council Meeting- Room 239
July 26, 2011 7 p.m.
Present: Betty Boyer, Marlene Haskell, Eric Folkerth, Tom Timmins, Dotti Timmins, Betsy Schenck, Shirley Cooper, Laurie Reichanbach, Elaine Wiant, Jim McBride, Dick Weaver and Mindy Dague
Meditation- Dotti Timmins
Betty motioned to approve the June Leadership Retreat minutes and the motion was carried.
Betty discussed the preparation needed by committees for the upcoming Draft Night. Betty thanked the Worship Team for the Creation summer series.
Finance- Elaine said the finances were going very well. The format for the finance report has changed. Percentages of the budget used are now displayed for each budgeted line item. Elaine said that we are right on track with our budget. The Co-op cost sharing was billed and paid in July so there is a variance in the June numbers but will be reflected in next month’s report.
Staff Parish- See Report- Jim McBride reported that the committee will be meeting with the parents of Youth to receive input about Chris Reed’s replacement. Jim met with Kathy Delsanter and reviewed the Co-op’s Teacher Performance Reviews which has been in place.
Covenant Fund- See Report- The Wills and Estate presentation has 28 people signed up. There was advertising in the Dallas Voice which proved to be successful and has increased registration.
Trustees Report- Dick Weaver met with Kathy Delsanter about the Co-op School for an overview of it. In November, Northaven will be sponsoring the Susan G. Korman 3 Day for the Cure. The group will be using the North Parking Lot during the day on Friday, November 4.
Stewardship – See Report- Betty would like for stewardship to be more public for a more extensive amount of time instead of just during the pledge period. Tom commented that he had reviewed the past newsletters and recognizes that we are doing well with the Stewardship Campaigns compared to Northaven’s past history. Tom feels like it needs to be subtle and not a in-your-face approach. Laurie suggested a Town Council meeting approach with Q & A /family style. Betsy suggested using this opportunity for volunteer sign-up and special needs for volunteers. Jim suggested a quarterly article and has concerns about posting financial information on our website. Jim said that it could discourage how much people decide to give depending on our current financial status. Tom reminded us that we had a financial series a couple of years ago called Did You Know? It was a series that addressed how the church funds are distributed. Eric commented that 28 to 38 percent are reading the Northaven Now news that is being sent through Constant Contact each week. Elaine mentioned that she can preview her email without actually opening it so the statistic of actual readership may be even larger. Eric said there is more detail in a printed newsletter. Chris asked if there is a tracking method of seeing who opens the newsletter on the new website. Eric said that the feature should be available soon. Eric suggested that every medium should be used on a quarterly basis when communicating information. Dotti asked if there is follow-up with new members about pledging. There was a consensus that there is a need to do so. Mindy commented that pledging information is in the new member packets and that we use to put the Did you Know? booklet in each packet for new members to read.
.
Black Tie – See Report- Total expenses came to $546.79 for the BBQ Luncheon and approximately 158 people attended. Eleven raffle tickets were sold during the event. Currently, Northaven has sold 41 tickets and have met our obligation. We are now over the $400 plus mark and will continue selling tickets. The star of Modern Family, Jesse Tyler Ferguson will be presented the Media Award at the Black Tie Dinner and stand-up Comedian, Caroline Rhea,will be the Master of Ceremonies. Laurie reminded us that only 2,000 tickets are sold at $100 apiece. Laurie believes that we have already sold at least 5 tables which meets our requirement. The Minister’s table is needing a donor. The Minister’s table is important because Eric invites others to attend from the community to share the experience and the message behind the Black Tie Dinner event. Laurie will continue looking for a donor. The BTD committee asked the Council for 3-4 tickets to be purchased for Staff who is interested in going. The recommendation was approved.
History Project- See Report- Tom Timmins said that we have 2 bids for the cover and binding of the booklet.
Program Council- Hasn’t met since the Leadership Retreat. Several committees have met during this time. DACPA will be at the plaza at 5 pm for a Prayer gathering. On August 14, the CIS sponsored-El Salvador Mission Trip Sharing/and Godparenting luncheon is scheduled. The Pride parade is on September 18. The Faith Voices of Justice committee is working on the fall programs. Membership met and discussed concerns and discussed ways to follow up and connect better with absent members. Feast of Beginnings is a work in progress. It is tentatively scheduled for September 18.
Staff Reports
Office Administrator (Mindy) - The Church’s copier has been upgraded and the old copier went to the Co-op School. There will be a savings of $1,800 per year. The Co-op School will have the opportunity to print in color for the first time. For the first time, we handled the summer camp payroll. Everything ran smoothly. Contribution statements will be mailed out within the next week.
Youth Director (Chris Reed)-The Youth have been enjoying the Wednesday social events and the next one will be playing Laser tag. UMYF will be discussing the Guatemala mission trip experience and sharing photos. It will be open to anyone who wants to attend. The Youth portion of the website has been updated. The mission trip expenses were under budget. Going forward, there will be a back to school retreat planned on Labor Day weekend and Eric and Mary Clair will be leading it. Chris talked to the Youth about his resignation and he felt that it went well. Chris is moving into the last year of his classes. He is still deciding on what direction he wants to take. He is considering a PhD. in the field of Ethics. Chris is looking at his options in ministry that works outside of the church. Chris will serve an internship after he completes his classes this year. Chris is developing a web-based legal site that is showing promise.
Spiritual Formation (Eric Reported for Mary Clair)-Sunday School teachers for K2 have backed out and are looking for replacements. Vacation Bible School is next week. The Uppity Women series has been a big hit. Eric said that he hopes they continue the series.
Music and the Arts (Eric Reported for Stephanie) - The Choir and Ringleiders are taking a break in July and will be back to it in August. Ringlieders start back late August. They may need to split groups in half due to the group being so large. There will be a special commemoration for 9/11. The Music and Arts department is forming a music ministry team including Michael Hawn. They will be surveying the congregation and Stephanie is currently working on forming the new team. They will be looking at where we are now and where we will be going.
Senior Pastor (Eric) - Administrative news- Tricia is no longer working with us and Stephanie Stevens will be taking on that role. Stephanie will be working on Mondays and Tuesdays and will be formatting the newsletter. The Northaven trail will be developed with Northaven at the end of the trail for now. The master plan is to extend the trail past us and Northaven is concerned about future parking arrangements. Eric commented that people will park their cars and then will cycle down the trail. Sunday is a big day for cyclist as well as church services. There could be a problem since Northaven has no extra parking at this time. There is a Northaven Friends Group working on the trail issues with 2 other neighborhood groups. Eric heard from them recently and will be meeting with them soon. Eric feels strongly about talking about the issues now before problems occur. Interesting events are coming up this fall. The Charge Conference is October 30, 6 pm at Preston Hollow UMC this year. We have 3 additional interesting events-October 14-16 is the Reuben Habito Spiritual Retreat; the following weekend is honoring Jane Marshall and will include a Jane Marshall Concert on October 23, at 4 pm; Rev. Jimmy Creech, who had orders removed in Nebraska, will be coming to speak at Northaven as part of the Faith Justice Series this fall. Eccumenical service are being planned that will include 4 neighborhood churches on November 20.
Betty Boyer announced that September 20 is Draft night and Aug 23 is the next Leadership meeting.
Closing Prayer
Leadership Council Meeting- Room 239
July 26, 2011 7 p.m.
Present: Betty Boyer, Marlene Haskell, Eric Folkerth, Tom Timmins, Dotti Timmins, Betsy Schenck, Shirley Cooper, Laurie Reichanbach, Elaine Wiant, Jim McBride, Dick Weaver and Mindy Dague
Meditation- Dotti Timmins
Betty motioned to approve the June Leadership Retreat minutes and the motion was carried.
Betty discussed the preparation needed by committees for the upcoming Draft Night. Betty thanked the Worship Team for the Creation summer series.
Finance- Elaine said the finances were going very well. The format for the finance report has changed. Percentages of the budget used are now displayed for each budgeted line item. Elaine said that we are right on track with our budget. The Co-op cost sharing was billed and paid in July so there is a variance in the June numbers but will be reflected in next month’s report.
Staff Parish- See Report- Jim McBride reported that the committee will be meeting with the parents of Youth to receive input about Chris Reed’s replacement. Jim met with Kathy Delsanter and reviewed the Co-op’s Teacher Performance Reviews which has been in place.
Covenant Fund- See Report- The Wills and Estate presentation has 28 people signed up. There was advertising in the Dallas Voice which proved to be successful and has increased registration.
Trustees Report- Dick Weaver met with Kathy Delsanter about the Co-op School for an overview of it. In November, Northaven will be sponsoring the Susan G. Korman 3 Day for the Cure. The group will be using the North Parking Lot during the day on Friday, November 4.
Stewardship – See Report- Betty would like for stewardship to be more public for a more extensive amount of time instead of just during the pledge period. Tom commented that he had reviewed the past newsletters and recognizes that we are doing well with the Stewardship Campaigns compared to Northaven’s past history. Tom feels like it needs to be subtle and not a in-your-face approach. Laurie suggested a Town Council meeting approach with Q & A /family style. Betsy suggested using this opportunity for volunteer sign-up and special needs for volunteers. Jim suggested a quarterly article and has concerns about posting financial information on our website. Jim said that it could discourage how much people decide to give depending on our current financial status. Tom reminded us that we had a financial series a couple of years ago called Did You Know? It was a series that addressed how the church funds are distributed. Eric commented that 28 to 38 percent are reading the Northaven Now news that is being sent through Constant Contact each week. Elaine mentioned that she can preview her email without actually opening it so the statistic of actual readership may be even larger. Eric said there is more detail in a printed newsletter. Chris asked if there is a tracking method of seeing who opens the newsletter on the new website. Eric said that the feature should be available soon. Eric suggested that every medium should be used on a quarterly basis when communicating information. Dotti asked if there is follow-up with new members about pledging. There was a consensus that there is a need to do so. Mindy commented that pledging information is in the new member packets and that we use to put the Did you Know? booklet in each packet for new members to read.
.
Black Tie – See Report- Total expenses came to $546.79 for the BBQ Luncheon and approximately 158 people attended. Eleven raffle tickets were sold during the event. Currently, Northaven has sold 41 tickets and have met our obligation. We are now over the $400 plus mark and will continue selling tickets. The star of Modern Family, Jesse Tyler Ferguson will be presented the Media Award at the Black Tie Dinner and stand-up Comedian, Caroline Rhea,will be the Master of Ceremonies. Laurie reminded us that only 2,000 tickets are sold at $100 apiece. Laurie believes that we have already sold at least 5 tables which meets our requirement. The Minister’s table is needing a donor. The Minister’s table is important because Eric invites others to attend from the community to share the experience and the message behind the Black Tie Dinner event. Laurie will continue looking for a donor. The BTD committee asked the Council for 3-4 tickets to be purchased for Staff who is interested in going. The recommendation was approved.
History Project- See Report- Tom Timmins said that we have 2 bids for the cover and binding of the booklet.
Program Council- Hasn’t met since the Leadership Retreat. Several committees have met during this time. DACPA will be at the plaza at 5 pm for a Prayer gathering. On August 14, the CIS sponsored-El Salvador Mission Trip Sharing/and Godparenting luncheon is scheduled. The Pride parade is on September 18. The Faith Voices of Justice committee is working on the fall programs. Membership met and discussed concerns and discussed ways to follow up and connect better with absent members. Feast of Beginnings is a work in progress. It is tentatively scheduled for September 18.
Staff Reports
Office Administrator (Mindy) - The Church’s copier has been upgraded and the old copier went to the Co-op School. There will be a savings of $1,800 per year. The Co-op School will have the opportunity to print in color for the first time. For the first time, we handled the summer camp payroll. Everything ran smoothly. Contribution statements will be mailed out within the next week.
Youth Director (Chris Reed)-The Youth have been enjoying the Wednesday social events and the next one will be playing Laser tag. UMYF will be discussing the Guatemala mission trip experience and sharing photos. It will be open to anyone who wants to attend. The Youth portion of the website has been updated. The mission trip expenses were under budget. Going forward, there will be a back to school retreat planned on Labor Day weekend and Eric and Mary Clair will be leading it. Chris talked to the Youth about his resignation and he felt that it went well. Chris is moving into the last year of his classes. He is still deciding on what direction he wants to take. He is considering a PhD. in the field of Ethics. Chris is looking at his options in ministry that works outside of the church. Chris will serve an internship after he completes his classes this year. Chris is developing a web-based legal site that is showing promise.
Spiritual Formation (Eric Reported for Mary Clair)-Sunday School teachers for K2 have backed out and are looking for replacements. Vacation Bible School is next week. The Uppity Women series has been a big hit. Eric said that he hopes they continue the series.
Music and the Arts (Eric Reported for Stephanie) - The Choir and Ringleiders are taking a break in July and will be back to it in August. Ringlieders start back late August. They may need to split groups in half due to the group being so large. There will be a special commemoration for 9/11. The Music and Arts department is forming a music ministry team including Michael Hawn. They will be surveying the congregation and Stephanie is currently working on forming the new team. They will be looking at where we are now and where we will be going.
Senior Pastor (Eric) - Administrative news- Tricia is no longer working with us and Stephanie Stevens will be taking on that role. Stephanie will be working on Mondays and Tuesdays and will be formatting the newsletter. The Northaven trail will be developed with Northaven at the end of the trail for now. The master plan is to extend the trail past us and Northaven is concerned about future parking arrangements. Eric commented that people will park their cars and then will cycle down the trail. Sunday is a big day for cyclist as well as church services. There could be a problem since Northaven has no extra parking at this time. There is a Northaven Friends Group working on the trail issues with 2 other neighborhood groups. Eric heard from them recently and will be meeting with them soon. Eric feels strongly about talking about the issues now before problems occur. Interesting events are coming up this fall. The Charge Conference is October 30, 6 pm at Preston Hollow UMC this year. We have 3 additional interesting events-October 14-16 is the Reuben Habito Spiritual Retreat; the following weekend is honoring Jane Marshall and will include a Jane Marshall Concert on October 23, at 4 pm; Rev. Jimmy Creech, who had orders removed in Nebraska, will be coming to speak at Northaven as part of the Faith Justice Series this fall. Eccumenical service are being planned that will include 4 neighborhood churches on November 20.
Betty Boyer announced that September 20 is Draft night and Aug 23 is the next Leadership meeting.
Closing Prayer
Leadership Council Minutes: July 2011
Northaven United Methodist Church
Leadership Council Meeting- Room 239
July 26, 2011 7 p.m.
Present: Betty Boyer, Marlene Haskell, Eric Folkerth, Tom Timmins, Dotti Timmins, Betsy Schenck, Shirley Cooper, Laurie Reichanbach, Elaine Wiant, Jim McBride, Dick Weaver and Mindy Dague
Meditation- Dotti Timmins
Betty motioned to approve the June Leadership Retreat minutes and the motion was carried.
Betty discussed the preparation needed by committees for the upcoming Draft Night. Betty thanked the Worship Team for the Creation summer series.
Finance- Elaine said the finances were going very well. The format for the finance report has changed. Percentages of the budget used are now displayed for each budgeted line item. Elaine said that we are right on track with our budget. The Co-op cost sharing was billed and paid in July so there is a variance in the June numbers but will be reflected in next month’s report.
Staff Parish- See Report- Jim McBride reported that the committee will be meeting with the parents of Youth to receive input about Chris Reed’s replacement. Jim met with Kathy Delsanter and reviewed the Co-op’s Teacher Performance Reviews which has been in place.
Covenant Fund- See Report- The Wills and Estate presentation has 28 people signed up. There was advertising in the Dallas Voice which proved to be successful and has increased registration.
Trustees Report- Dick Weaver met with Kathy Delsanter about the Co-op School for an overview of it. In November, Northaven will be sponsoring the Susan G. Komen 3-Day for the Cure. The group will be using the North Parking Lot during the day on Friday, November 4.
Stewardship – See Report- Betty would like for stewardship to be more public for a more extensive amount of time instead of just during the pledge period. Tom commented that he had reviewed the past newsletters and recognizes that we are doing well with the Stewardship Campaigns compared to Northaven’s past history. Tom feels like it needs to be subtle and not a in-your-face approach. Laurie suggested a Town Council meeting approach with Q & A /family style. Betsy suggested using this opportunity for volunteer sign-up and special needs for volunteers. Jim suggested a quarterly article and has concerns about posting financial information on our website. Jim said that it could discourage how much people decide to give depending on our current financial status. Tom reminded us that we had a financial series a couple of years ago called Did You Know? It was a series that addressed how the church funds are distributed. Eric commented that 28 to 38 percent are reading the Northaven Now news that is being sent through Constant Contact each week. Elaine mentioned that she can preview her email without actually opening it so the statistic of actual readership may be even larger. Eric said there is more detail in a printed newsletter. Chris asked if there is a tracking method of seeing who opens the newsletter on the new website. Eric said that the feature should be available soon. Eric suggested that every medium should be used on a quarterly basis when communicating information. Dotti asked if there is follow-up with new members about pledging. There was a consensus that there is a need to do so. Mindy commented that pledging information is in the new member packets and that we use to put the Did you Know? booklet in each packet for new members to read.
.
Black Tie – See Report- Total expenses came to $546.79 for the BBQ Luncheon and approximately 158 people attended. Eleven raffle tickets were sold during the event. Currently, Northaven has sold 41 tickets and have met our obligation. We are now over the $400 plus mark and will continue selling tickets. The star of Modern Family, Jesse Tyler Ferguson will be presented the Media Award at the Black Tie Dinner and stand-up Comedian, Caroline Rhea,will be the Master of Ceremonies. Laurie reminded us that only 2,000 tickets are sold at $100 apiece. Laurie believes that we have already sold at least 5 tables which meets our requirement. The Minister’s table is needing a donor. The Minister’s table is important because Eric invites others to attend from the community to share the experience and the message behind the Black Tie Dinner event. Laurie will continue looking for a donor. The BTD committee asked the Council for 3-4 tickets to be purchased for Staff who is interested in going. The recommendation was approved.
History Project- See Report- Tom Timmins said that we have 2 bids for the cover and binding of the booklet.
Program Council- Hasn’t met since the Leadership Retreat. Several committees have met during this time. DACPA will be at the plaza at 5 pm for a Prayer gathering. On August 14, the CIS sponsored-El Salvador Mission Trip Sharing/and Godparenting luncheon is scheduled. The Pride parade is on September 18. The Faith Voices of Justice committee is working on the fall programs. Membership met and discussed concerns and discussed ways to follow up and connect better with absent members. Feast of Beginnings is a work in progress. It is tentatively scheduled for September 18.
Staff Reports
Office Administrator (Mindy) - The Church’s copier has been upgraded and the old copier went to the Co-op School. There will be a savings of $1,800 per year. The Co-op School will have the opportunity to print in color for the first time. For the first time, we handled the summer camp payroll. Everything ran smoothly. Contribution statements will be mailed out within the next week.
Youth Director (Chris Reed)-The Youth have been enjoying the Wednesday social events and the next one will be playing Laser tag. UMYF will be discussing the Guatemala mission trip experience and sharing photos. It will be open to anyone who wants to attend. The Youth portion of the website has been updated. The mission trip expenses were under budget. Going forward, there will be a back to school retreat planned on Labor Day weekend and Eric and Mary Clair will be leading it. Chris talked to the Youth about his resignation and he felt that it went well. Chris is moving into the last year of his classes. He is still deciding on what direction he wants to take. He is considering a PhD. in the field of Ethics. Chris is looking at his options in ministry that works outside of the church. Chris will serve an internship after he completes his classes this year. Chris is developing a web-based legal site that is showing promise.
Spiritual Formation (Eric Reported for Mary Clair)-Sunday School teachers for K2 have backed out and are looking for replacements. Vacation Bible School is next week. The Uppity Women series has been a big hit. Eric said that he hopes they continue the series.
Music and the Arts (Eric Reported for Stephanie) - The Choir and Ringleiders are taking a break in July and will be back to it in August. Ringlieders start back late August. They may need to split groups in half due to the group being so large. There will be a special commemoration for 9/11. The Music and Arts department is forming a music ministry team including Michael Hawn. They will be surveying the congregation and Stephanie is currently working on forming the new team. They will be looking at where we are now and where we will be going.
Senior Pastor (Eric) - Administrative news- Tricia is no longer working with us and Stephanie Stevens will be taking on that role. Stephanie will be working on Mondays and Tuesdays and will be formatting the newsletter. The Northaven trail will be developed with Northaven at the end of the trail for now. The master plan is to extend the trail past us and Northaven is concerned about future parking arrangements. Eric commented that people will park their cars and then will cycle down the trail. Sunday is a big day for cyclist as well as church services. There could be a problem since Northaven has no extra parking at this time. There is a Northaven Friends Group working on the trail issues with 2 other neighborhood groups. Eric heard from them recently and will be meeting with them soon. Eric feels strongly about talking about the issues now before problems occur. Interesting events are coming up this fall. The Charge Conference is October 30, 6 pm at Preston Hollow UMC this year. We have 3 additional interesting events-October 14-16 is the Reuben Habito Spiritual Retreat; the following weekend is honoring Jane Marshall and will include a Jane Marshall Concert on October 23, at 4 pm; Rev. Jimmy Creech, who had orders removed in Nebraska, will be coming to speak at Northaven as part of the Faith Justice Series this fall. Eccumenical service are being planned that will include 4 neighborhood churches on November 20.
Betty Boyer announced that September 20 is Draft night and Aug 23 is the next Leadership meeting.
Closing Prayer
Leadership Council Meeting- Room 239
July 26, 2011 7 p.m.
Present: Betty Boyer, Marlene Haskell, Eric Folkerth, Tom Timmins, Dotti Timmins, Betsy Schenck, Shirley Cooper, Laurie Reichanbach, Elaine Wiant, Jim McBride, Dick Weaver and Mindy Dague
Meditation- Dotti Timmins
Betty motioned to approve the June Leadership Retreat minutes and the motion was carried.
Betty discussed the preparation needed by committees for the upcoming Draft Night. Betty thanked the Worship Team for the Creation summer series.
Finance- Elaine said the finances were going very well. The format for the finance report has changed. Percentages of the budget used are now displayed for each budgeted line item. Elaine said that we are right on track with our budget. The Co-op cost sharing was billed and paid in July so there is a variance in the June numbers but will be reflected in next month’s report.
Staff Parish- See Report- Jim McBride reported that the committee will be meeting with the parents of Youth to receive input about Chris Reed’s replacement. Jim met with Kathy Delsanter and reviewed the Co-op’s Teacher Performance Reviews which has been in place.
Covenant Fund- See Report- The Wills and Estate presentation has 28 people signed up. There was advertising in the Dallas Voice which proved to be successful and has increased registration.
Trustees Report- Dick Weaver met with Kathy Delsanter about the Co-op School for an overview of it. In November, Northaven will be sponsoring the Susan G. Komen 3-Day for the Cure. The group will be using the North Parking Lot during the day on Friday, November 4.
Stewardship – See Report- Betty would like for stewardship to be more public for a more extensive amount of time instead of just during the pledge period. Tom commented that he had reviewed the past newsletters and recognizes that we are doing well with the Stewardship Campaigns compared to Northaven’s past history. Tom feels like it needs to be subtle and not a in-your-face approach. Laurie suggested a Town Council meeting approach with Q & A /family style. Betsy suggested using this opportunity for volunteer sign-up and special needs for volunteers. Jim suggested a quarterly article and has concerns about posting financial information on our website. Jim said that it could discourage how much people decide to give depending on our current financial status. Tom reminded us that we had a financial series a couple of years ago called Did You Know? It was a series that addressed how the church funds are distributed. Eric commented that 28 to 38 percent are reading the Northaven Now news that is being sent through Constant Contact each week. Elaine mentioned that she can preview her email without actually opening it so the statistic of actual readership may be even larger. Eric said there is more detail in a printed newsletter. Chris asked if there is a tracking method of seeing who opens the newsletter on the new website. Eric said that the feature should be available soon. Eric suggested that every medium should be used on a quarterly basis when communicating information. Dotti asked if there is follow-up with new members about pledging. There was a consensus that there is a need to do so. Mindy commented that pledging information is in the new member packets and that we use to put the Did you Know? booklet in each packet for new members to read.
.
Black Tie – See Report- Total expenses came to $546.79 for the BBQ Luncheon and approximately 158 people attended. Eleven raffle tickets were sold during the event. Currently, Northaven has sold 41 tickets and have met our obligation. We are now over the $400 plus mark and will continue selling tickets. The star of Modern Family, Jesse Tyler Ferguson will be presented the Media Award at the Black Tie Dinner and stand-up Comedian, Caroline Rhea,will be the Master of Ceremonies. Laurie reminded us that only 2,000 tickets are sold at $100 apiece. Laurie believes that we have already sold at least 5 tables which meets our requirement. The Minister’s table is needing a donor. The Minister’s table is important because Eric invites others to attend from the community to share the experience and the message behind the Black Tie Dinner event. Laurie will continue looking for a donor. The BTD committee asked the Council for 3-4 tickets to be purchased for Staff who is interested in going. The recommendation was approved.
History Project- See Report- Tom Timmins said that we have 2 bids for the cover and binding of the booklet.
Program Council- Hasn’t met since the Leadership Retreat. Several committees have met during this time. DACPA will be at the plaza at 5 pm for a Prayer gathering. On August 14, the CIS sponsored-El Salvador Mission Trip Sharing/and Godparenting luncheon is scheduled. The Pride parade is on September 18. The Faith Voices of Justice committee is working on the fall programs. Membership met and discussed concerns and discussed ways to follow up and connect better with absent members. Feast of Beginnings is a work in progress. It is tentatively scheduled for September 18.
Staff Reports
Office Administrator (Mindy) - The Church’s copier has been upgraded and the old copier went to the Co-op School. There will be a savings of $1,800 per year. The Co-op School will have the opportunity to print in color for the first time. For the first time, we handled the summer camp payroll. Everything ran smoothly. Contribution statements will be mailed out within the next week.
Youth Director (Chris Reed)-The Youth have been enjoying the Wednesday social events and the next one will be playing Laser tag. UMYF will be discussing the Guatemala mission trip experience and sharing photos. It will be open to anyone who wants to attend. The Youth portion of the website has been updated. The mission trip expenses were under budget. Going forward, there will be a back to school retreat planned on Labor Day weekend and Eric and Mary Clair will be leading it. Chris talked to the Youth about his resignation and he felt that it went well. Chris is moving into the last year of his classes. He is still deciding on what direction he wants to take. He is considering a PhD. in the field of Ethics. Chris is looking at his options in ministry that works outside of the church. Chris will serve an internship after he completes his classes this year. Chris is developing a web-based legal site that is showing promise.
Spiritual Formation (Eric Reported for Mary Clair)-Sunday School teachers for K2 have backed out and are looking for replacements. Vacation Bible School is next week. The Uppity Women series has been a big hit. Eric said that he hopes they continue the series.
Music and the Arts (Eric Reported for Stephanie) - The Choir and Ringleiders are taking a break in July and will be back to it in August. Ringlieders start back late August. They may need to split groups in half due to the group being so large. There will be a special commemoration for 9/11. The Music and Arts department is forming a music ministry team including Michael Hawn. They will be surveying the congregation and Stephanie is currently working on forming the new team. They will be looking at where we are now and where we will be going.
Senior Pastor (Eric) - Administrative news- Tricia is no longer working with us and Stephanie Stevens will be taking on that role. Stephanie will be working on Mondays and Tuesdays and will be formatting the newsletter. The Northaven trail will be developed with Northaven at the end of the trail for now. The master plan is to extend the trail past us and Northaven is concerned about future parking arrangements. Eric commented that people will park their cars and then will cycle down the trail. Sunday is a big day for cyclist as well as church services. There could be a problem since Northaven has no extra parking at this time. There is a Northaven Friends Group working on the trail issues with 2 other neighborhood groups. Eric heard from them recently and will be meeting with them soon. Eric feels strongly about talking about the issues now before problems occur. Interesting events are coming up this fall. The Charge Conference is October 30, 6 pm at Preston Hollow UMC this year. We have 3 additional interesting events-October 14-16 is the Reuben Habito Spiritual Retreat; the following weekend is honoring Jane Marshall and will include a Jane Marshall Concert on October 23, at 4 pm; Rev. Jimmy Creech, who had orders removed in Nebraska, will be coming to speak at Northaven as part of the Faith Justice Series this fall. Eccumenical service are being planned that will include 4 neighborhood churches on November 20.
Betty Boyer announced that September 20 is Draft night and Aug 23 is the next Leadership meeting.
Closing Prayer
Saturday, June 11, 2011
Mid-Year Leadership Planning Meeting
Mid-Year Leadership Planning Meeting
June 11, 2011
Present - Kate Anderson, Betty Boyer, Marty Brownlie, Shirley Cooper, Mindy Dague, Eric Folkerth, , Marlene Haskell, Joe Hilbun, Terry Lowery, Mary Clair Lowrance, Susie Marshall, Connie Marshall, Jim McBride, Sherry Meeks, Randall Oxford, Chris Reed, Laurie Reichenbach, Stephanie Rhoades, Betsy Schenck, Dotti Timmins, Tom Timmins, Dick Weaver, Elaine Wiant, Ken Benson, and Karen Marshall
Coffee & Snacks
Opening Prayer - Eric Folkerth
Group Introductions - Betty Boyer
Housekeeping - Betty Boyer, Eric Folkerth and Mindy Dague
The Big Picture - Moving to a Program Council Church and Northaven History - Ken Benson and Tom Timmins
Tom has spent the past several months working on a history of Northaven and he gave the group some highlights. There was a suggestion that we consider having an official historian to continue archiving the good works of Northaven. Ken gave the group information about moving from a relationship church to a program size church.
RDS - What the database can do for you and what you can do for the database- Tom Timmins
Tom talked about the importance of being sure the information in our database is accurate. He will print each committee list for the various chairs to correct. Betty requested that correct information be returned to Tom by July 15th.
Website - The New Look - Randall Oxford
Randall walked the group through the major changes in the website and gave some insight into why changes were made. Betty asked that each committee review and edit their web pages by July 15. E-mail corrections and changes should be sent to Nancy Kincaid and/or Bob Meeks.
The goal is to give each committee the ability to update their web pages as needed.
Leadership Council Committees –What we do and why you should care - Betty Boyer
(The HDF is still looking for someone to Chair their committee and the position needs to be filled by September, 2011)
Committees reported to the group on the purpose of each individual committee: Lay Leader, Covenant Funds, Finance, Stewardship, Staff Parish, Human Development Fund, Trustees, Lay Member of Annual Conference, Co-op Representative, Lay Speaker, Black Tie, Loan Committee, Newsletter, Program Council Chair, and Leadership Council Chair
Program Council - What we have done since January and our goals moving forward - Marlene Haskell
The following Committees reported to the group:
Communications - There is a new church website; an update to the current church directory is in progress with plans to include photographs of new members; there are plans to discuss a branding campaign; there are plans for discussing the permanent installation of Northaven’s new projectors; the committee is working on developing a future crisis communications plan for the church.
Adult Education - There are continued spiritual growth opportunities with a first time summer booklet that has been made available to visitors and members; the committee is currently working on the fall Adult Education brochure; the Rueben Habito Retreat is scheduled for October 14-16; there will be upcoming 3rd Thursday discussions about adult education issues, small group webinars, etc.
Youth Education - Fundraising efforts have continued all year, including a Pancake Dinner and the continued selling of Youth bonds. The Youth Mission trip to San Marcos is June 12-18. There will be monthly socials due to increased budget. The goal is to have 2 socials per month going forward. A Youth retreat is being planned for Youth to attend before school starts.
Children’s Education – (Karen Marshall reported for Kristen Brandt-James) VBS is intergenerational again this year and will continue being offered in the evening, August 1-5; a reminder was given that Sunday School is every week all year long; the committee is still struggling with curriculum issues and is wanting outside help at this time; there is a need for additional summer school teachers this year.
Membership - (Marlene reported for Janice Henderson) The Great Day of Joining and quarterly New Member Desserts have been featured this year; Marlene expressed the need for better follow-up with new members; a shepherding program began a few years ago but is not currently active; Marlene expressed concern that the committee hasn’t been meeting regularly and really needs to.
Church in Society - There was an Offering of Letters held during Lent; the This I Know group has been promoting the DVD film and study and would like the congregational members to take their program and each graduate will receive a This I Know sticker on their Northaven Church name tag; the Journey-Coming Out Workshop was offered in the spring and had great attendance and will be offered again in the fall; the Straight Spouse Network is now being offered; there are two international mission trips scheduled this year going to Guatemala and El Salvador; there is a continued covenant relationship with the Christ Foundry and Mike Pybas has continued to be the liaison for Northaven; Northaven signed up for one month of taking meals to the Christ Foundry’s meetings in February; the Faith Voices of Justice series, successfully led by Bill McElvaney, has been offered this year; the Reconciling Ministries was trained by the Reconciling Network and over 30 people wore their rainbow stoles at the Annual Conference this summer; a position was created for a liaison between CIS and Parents Reconciling Network; the Pride Parade will be Sept. 18 and the Alternative Christmas Giving will be offered again in December.
Lunch - Thanks to Rita Clarke and Kaye Warrick
Continuation of Program Council - Marlene Haskell
Worship - Stephanie is now the new Minister of Music and the Arts and is looking for people to attend the Hymn Festival, honoring Jane Marshall, on Sunday, October 23; an Ecumenical Thanksgiving service will be offered at Northaven that is involving 4 outside churches; a church survey will be conducted that is focusing on Music and the Arts to help shape our future direction with Stephanie’s involvement.
Arts – (Connie Marshall reported for Donna Wiles) The Shower of Stoles exhibit was featured at Northaven in May; the Women’s Retreat was offered in the spring and 26 women attended.
Care Team – (Mary Clair Lowrance reported for Lynette Hendricks) The committee decided to have less meetings this year and to focus more on taking action; a Tuesday note goes out with prayer concerns each week; prayer blankets have been given to several members and special requests have been honored throughout the year.
Special Events - The Feast of Friendship is on Saturday this year, June 25 with a planned reception afterwards; the Youth will be feeding the Russian Dancers dinner; Dance classes are being offered this year; a bridge group has formed;
Kitchen/Hospitality - More people are active on the committee this year and there is now a back-up group; the committee is encouraging the whole church to be aware of the “No Nuts” policy regarding food products that are brought to the church; there is a standing request for committees to alert Sherry Meeks as soon as possible when materials in the kitchen have been used, so she can restock supplies by Sunday each week.
Additional remarks –
Dotti Timmins reminded the group that the trustees will be sponsoring a Wills and Estate Seminar on July 31 that will include lunch.
Connie Marshall requested that the church consider the possibility of purchasing a dishwasher and promoting the use of permanent kitchenware instead of using paper plates, cutlery and cups.
Susie Marshall raised the concern of honey bees and their importance to the food chain. Perhaps Northaven can be part of the solution.
Karen Marshall raised the suggestion of having a community garden.
Eric gave special thanks to Betty and Marlene for organizing the planning meeting. Eric expressed appreciation that Betty has been attending committee meetings as Leadership Chair to see how each committee works.
Closing Prayer- Mary Clair Lowrance
June 11, 2011
Present - Kate Anderson, Betty Boyer, Marty Brownlie, Shirley Cooper, Mindy Dague, Eric Folkerth, , Marlene Haskell, Joe Hilbun, Terry Lowery, Mary Clair Lowrance, Susie Marshall, Connie Marshall, Jim McBride, Sherry Meeks, Randall Oxford, Chris Reed, Laurie Reichenbach, Stephanie Rhoades, Betsy Schenck, Dotti Timmins, Tom Timmins, Dick Weaver, Elaine Wiant, Ken Benson, and Karen Marshall
Coffee & Snacks
Opening Prayer - Eric Folkerth
Group Introductions - Betty Boyer
Housekeeping - Betty Boyer, Eric Folkerth and Mindy Dague
The Big Picture - Moving to a Program Council Church and Northaven History - Ken Benson and Tom Timmins
Tom has spent the past several months working on a history of Northaven and he gave the group some highlights. There was a suggestion that we consider having an official historian to continue archiving the good works of Northaven. Ken gave the group information about moving from a relationship church to a program size church.
RDS - What the database can do for you and what you can do for the database- Tom Timmins
Tom talked about the importance of being sure the information in our database is accurate. He will print each committee list for the various chairs to correct. Betty requested that correct information be returned to Tom by July 15th.
Website - The New Look - Randall Oxford
Randall walked the group through the major changes in the website and gave some insight into why changes were made. Betty asked that each committee review and edit their web pages by July 15. E-mail corrections and changes should be sent to Nancy Kincaid and/or Bob Meeks.
The goal is to give each committee the ability to update their web pages as needed.
Leadership Council Committees –What we do and why you should care - Betty Boyer
(The HDF is still looking for someone to Chair their committee and the position needs to be filled by September, 2011)
Committees reported to the group on the purpose of each individual committee: Lay Leader, Covenant Funds, Finance, Stewardship, Staff Parish, Human Development Fund, Trustees, Lay Member of Annual Conference, Co-op Representative, Lay Speaker, Black Tie, Loan Committee, Newsletter, Program Council Chair, and Leadership Council Chair
Program Council - What we have done since January and our goals moving forward - Marlene Haskell
The following Committees reported to the group:
Communications - There is a new church website; an update to the current church directory is in progress with plans to include photographs of new members; there are plans to discuss a branding campaign; there are plans for discussing the permanent installation of Northaven’s new projectors; the committee is working on developing a future crisis communications plan for the church.
Adult Education - There are continued spiritual growth opportunities with a first time summer booklet that has been made available to visitors and members; the committee is currently working on the fall Adult Education brochure; the Rueben Habito Retreat is scheduled for October 14-16; there will be upcoming 3rd Thursday discussions about adult education issues, small group webinars, etc.
Youth Education - Fundraising efforts have continued all year, including a Pancake Dinner and the continued selling of Youth bonds. The Youth Mission trip to San Marcos is June 12-18. There will be monthly socials due to increased budget. The goal is to have 2 socials per month going forward. A Youth retreat is being planned for Youth to attend before school starts.
Children’s Education – (Karen Marshall reported for Kristen Brandt-James) VBS is intergenerational again this year and will continue being offered in the evening, August 1-5; a reminder was given that Sunday School is every week all year long; the committee is still struggling with curriculum issues and is wanting outside help at this time; there is a need for additional summer school teachers this year.
Membership - (Marlene reported for Janice Henderson) The Great Day of Joining and quarterly New Member Desserts have been featured this year; Marlene expressed the need for better follow-up with new members; a shepherding program began a few years ago but is not currently active; Marlene expressed concern that the committee hasn’t been meeting regularly and really needs to.
Church in Society - There was an Offering of Letters held during Lent; the This I Know group has been promoting the DVD film and study and would like the congregational members to take their program and each graduate will receive a This I Know sticker on their Northaven Church name tag; the Journey-Coming Out Workshop was offered in the spring and had great attendance and will be offered again in the fall; the Straight Spouse Network is now being offered; there are two international mission trips scheduled this year going to Guatemala and El Salvador; there is a continued covenant relationship with the Christ Foundry and Mike Pybas has continued to be the liaison for Northaven; Northaven signed up for one month of taking meals to the Christ Foundry’s meetings in February; the Faith Voices of Justice series, successfully led by Bill McElvaney, has been offered this year; the Reconciling Ministries was trained by the Reconciling Network and over 30 people wore their rainbow stoles at the Annual Conference this summer; a position was created for a liaison between CIS and Parents Reconciling Network; the Pride Parade will be Sept. 18 and the Alternative Christmas Giving will be offered again in December.
Lunch - Thanks to Rita Clarke and Kaye Warrick
Continuation of Program Council - Marlene Haskell
Worship - Stephanie is now the new Minister of Music and the Arts and is looking for people to attend the Hymn Festival, honoring Jane Marshall, on Sunday, October 23; an Ecumenical Thanksgiving service will be offered at Northaven that is involving 4 outside churches; a church survey will be conducted that is focusing on Music and the Arts to help shape our future direction with Stephanie’s involvement.
Arts – (Connie Marshall reported for Donna Wiles) The Shower of Stoles exhibit was featured at Northaven in May; the Women’s Retreat was offered in the spring and 26 women attended.
Care Team – (Mary Clair Lowrance reported for Lynette Hendricks) The committee decided to have less meetings this year and to focus more on taking action; a Tuesday note goes out with prayer concerns each week; prayer blankets have been given to several members and special requests have been honored throughout the year.
Special Events - The Feast of Friendship is on Saturday this year, June 25 with a planned reception afterwards; the Youth will be feeding the Russian Dancers dinner; Dance classes are being offered this year; a bridge group has formed;
Kitchen/Hospitality - More people are active on the committee this year and there is now a back-up group; the committee is encouraging the whole church to be aware of the “No Nuts” policy regarding food products that are brought to the church; there is a standing request for committees to alert Sherry Meeks as soon as possible when materials in the kitchen have been used, so she can restock supplies by Sunday each week.
Additional remarks –
Dotti Timmins reminded the group that the trustees will be sponsoring a Wills and Estate Seminar on July 31 that will include lunch.
Connie Marshall requested that the church consider the possibility of purchasing a dishwasher and promoting the use of permanent kitchenware instead of using paper plates, cutlery and cups.
Susie Marshall raised the concern of honey bees and their importance to the food chain. Perhaps Northaven can be part of the solution.
Karen Marshall raised the suggestion of having a community garden.
Eric gave special thanks to Betty and Marlene for organizing the planning meeting. Eric expressed appreciation that Betty has been attending committee meetings as Leadership Chair to see how each committee works.
Closing Prayer- Mary Clair Lowrance
Tuesday, May 24, 2011
Leadership Council Minutes: May 2011
Northaven United Methodist Church
Leadership Council Meeting- Room 239
May 24, 2011- 7 p.m.
Those Present: Betty Boyer, Mindy Dague, Kathy Delsanter, Eric Folkerth, Marlene Haskell, Terry Lowery, Jim McBride, Chris Reed, Dotti, Timmins, Tom Timmins, Dick Weaver, and Elaine Wiant
Betty motioned to approve the minutes and the motion was carried.
Leadership Chair’s Remarks:
Betty mentioned the following upcoming events:
Draft night will be in the evening on Tuesday, September 20.
Updating the Hymnals will be on June 12 after church.
Annual Conference will begin June 5, 6-6:30 p.m., so please come, participate and wear a reconciling stole.
Meditation
Leadership Council Reports:
Finance Report- See Income Statement
Terry Lowery reported that we are $7800 higher in income than expected this month. Terry attended Program Council and felt it was productive. Elaine said the finances were going very well.
Staff Parish- See Report
Covenant Fund-
Dottie Timmins reported that the Covenant Fund will be offering a class on Wills and Estates on July 31 at 12:30 p.m. The Arbor in the Celebration Garden should be completed this summer.
Trustees Report-
Dick Weaver reported that Northaven is currently on the North Texas Conference plan for electricity and is planning on making a change after Northaven’s contract has ended. The group is planning on making a final decision on which electric company to sign up with at their next Trustees meeting. The Trustees have already informed the conference about Northaven’s future plans. The Co-op’s awning has been installed and everyone is happy with it but Kathy reported that there is a flow of water coming down off of the awning when it rains so the company that installed it is coming back to fix the problem. Frank Effland will be notified.
Stewardship- No Report
Co-op Liaison-
There are summer camp availabilities and a new Co-op website is in development.
Black Tie Dinner –
The all church BBQ, Sunday, July 10 needs help with cleanup and setup.
The next BTD meeting will be on June 14.
Dick Weaver mentioned that BTD scholarships are available and an application is available on the BTD website. The scholarships are not 100% but are still substantial. There was discussion about publicizing this to Northaven church members.
Program Council-
Marlene Haskell reported that there have been questions in the past concerning the budget and decided that it was best if the Finance Chair would attend the Program Council meeting to answer current questions people may have. The Council members appreciated Terry Lowery coming to their meeting to discuss more in depth how each committee’s budget works. The Council members looked at the new website on the overhead projector and reviewed the church calendar together at their last meeting. This encouraged a productive and interactive discussion and helped committees to catch possible conflicts and things that still needed to be done. VBS was profiled.
Northaven’s History Project- Tom Timmins said that it was going well. The idea of working on Northaven’s history began when Tom Timmins wanted to prepare a report for the Leadership Retreat this summer but found that the project proved very challenging since we have information dating back approximately 50 years. It became clear that the historical project should be presented in a more formal and permanent format. Mary Beth Rogers volunteered to be the Editor of the project. She has an impressive background in working with former Governor, Ann Richards. There will be an individual chapter for each pastor. Tom has already met with printers for printer specs on a booklet that will be put together. There will be an addendum at the back of the booklet called Learnings that will reflect on those things that Northaven has leaned over the years. Tom is still deciding on how many copies need to be printed and is working on finding money in the budget to help pay for it. The project will be offered as a Video too. There are various recordings from past pastors, including Bill Holme’s sermon after the Kennedy assignation. Digital photography is readily available during the Folkerth years. There will be stand alone video for each pastor. The video will be edited down for the final version. A teaser should be available by the Leadership Retreat.
Staff Reports
Co-op School Report-
Kathy Delsanter reported that the last day of school is May 25.
Office Administrator- No Report
Youth Director-
Chris Reed reported that the Youth viewed the Shower of Stoles project last Sunday. There will one more Youth bond sale this Sunday. UMYF will not be meeting this Sunday since it is Memorial Weekend. The Youth are getting ready for Annual Conference and will participate at the opening. The Youth’s Mission Trip to San Marcos begins on June 11. There will be a swim party after the Youth return from their mission trip. The Leadership Council thanked Chris for Youth Sunday and commented on how nice it was.
Worship and Arts-
Eric Folkerth reported that Stephanie Rhoades will begin as the new Music Minister of Music & the Arts on June 1. There will be a Welcoming Reception and Litany for her on June 5. This year’s summer series will steer away from the Chautauqua name because it is associated with camp music and this summer the focus will be on the theme The Glory of god’s Creation- As a part of spirituality. It will be an 8-week series that will include a week on Scriptures, Creativity and Science, Creativity and Art, Destruction of Nature, etc. The Northaven Choir will be off only during the month of July.
Spiritual Formation-
Eric Folkerth reported that the VBS Committee has met twice already. This year VBS will be discussing the Parables of Jesus. Each night will focus on one parable and the group will discuss what they learn from it. The Faith Voices of Justice program on May 19, Tested: Stories of Faith and Justice featured several of the Exonerees and was well attended with over 100 people. There was a potluck dinner with Exonerees and Craig Watkins, the current Dallas County D.A. arrived as a surprise guest.
Senior Pastor-
Eric Folkerth reported that the North Texas Annual Conference will begin June 5 and there will be discussions of upcoming elections at General Conference and the Jurisdictional Conference. There will be computerized voting this year.
Closing Prayer
Leadership Council Meeting- Room 239
May 24, 2011- 7 p.m.
Those Present: Betty Boyer, Mindy Dague, Kathy Delsanter, Eric Folkerth, Marlene Haskell, Terry Lowery, Jim McBride, Chris Reed, Dotti, Timmins, Tom Timmins, Dick Weaver, and Elaine Wiant
Betty motioned to approve the minutes and the motion was carried.
Leadership Chair’s Remarks:
Betty mentioned the following upcoming events:
Draft night will be in the evening on Tuesday, September 20.
Updating the Hymnals will be on June 12 after church.
Annual Conference will begin June 5, 6-6:30 p.m., so please come, participate and wear a reconciling stole.
Meditation
Leadership Council Reports:
Finance Report- See Income Statement
Terry Lowery reported that we are $7800 higher in income than expected this month. Terry attended Program Council and felt it was productive. Elaine said the finances were going very well.
Staff Parish- See Report
Covenant Fund-
Dottie Timmins reported that the Covenant Fund will be offering a class on Wills and Estates on July 31 at 12:30 p.m. The Arbor in the Celebration Garden should be completed this summer.
Trustees Report-
Dick Weaver reported that Northaven is currently on the North Texas Conference plan for electricity and is planning on making a change after Northaven’s contract has ended. The group is planning on making a final decision on which electric company to sign up with at their next Trustees meeting. The Trustees have already informed the conference about Northaven’s future plans. The Co-op’s awning has been installed and everyone is happy with it but Kathy reported that there is a flow of water coming down off of the awning when it rains so the company that installed it is coming back to fix the problem. Frank Effland will be notified.
Stewardship- No Report
Co-op Liaison-
There are summer camp availabilities and a new Co-op website is in development.
Black Tie Dinner –
The all church BBQ, Sunday, July 10 needs help with cleanup and setup.
The next BTD meeting will be on June 14.
Dick Weaver mentioned that BTD scholarships are available and an application is available on the BTD website. The scholarships are not 100% but are still substantial. There was discussion about publicizing this to Northaven church members.
Program Council-
Marlene Haskell reported that there have been questions in the past concerning the budget and decided that it was best if the Finance Chair would attend the Program Council meeting to answer current questions people may have. The Council members appreciated Terry Lowery coming to their meeting to discuss more in depth how each committee’s budget works. The Council members looked at the new website on the overhead projector and reviewed the church calendar together at their last meeting. This encouraged a productive and interactive discussion and helped committees to catch possible conflicts and things that still needed to be done. VBS was profiled.
Northaven’s History Project- Tom Timmins said that it was going well. The idea of working on Northaven’s history began when Tom Timmins wanted to prepare a report for the Leadership Retreat this summer but found that the project proved very challenging since we have information dating back approximately 50 years. It became clear that the historical project should be presented in a more formal and permanent format. Mary Beth Rogers volunteered to be the Editor of the project. She has an impressive background in working with former Governor, Ann Richards. There will be an individual chapter for each pastor. Tom has already met with printers for printer specs on a booklet that will be put together. There will be an addendum at the back of the booklet called Learnings that will reflect on those things that Northaven has leaned over the years. Tom is still deciding on how many copies need to be printed and is working on finding money in the budget to help pay for it. The project will be offered as a Video too. There are various recordings from past pastors, including Bill Holme’s sermon after the Kennedy assignation. Digital photography is readily available during the Folkerth years. There will be stand alone video for each pastor. The video will be edited down for the final version. A teaser should be available by the Leadership Retreat.
Staff Reports
Co-op School Report-
Kathy Delsanter reported that the last day of school is May 25.
Office Administrator- No Report
Youth Director-
Chris Reed reported that the Youth viewed the Shower of Stoles project last Sunday. There will one more Youth bond sale this Sunday. UMYF will not be meeting this Sunday since it is Memorial Weekend. The Youth are getting ready for Annual Conference and will participate at the opening. The Youth’s Mission Trip to San Marcos begins on June 11. There will be a swim party after the Youth return from their mission trip. The Leadership Council thanked Chris for Youth Sunday and commented on how nice it was.
Worship and Arts-
Eric Folkerth reported that Stephanie Rhoades will begin as the new Music Minister of Music & the Arts on June 1. There will be a Welcoming Reception and Litany for her on June 5. This year’s summer series will steer away from the Chautauqua name because it is associated with camp music and this summer the focus will be on the theme The Glory of god’s Creation- As a part of spirituality. It will be an 8-week series that will include a week on Scriptures, Creativity and Science, Creativity and Art, Destruction of Nature, etc. The Northaven Choir will be off only during the month of July.
Spiritual Formation-
Eric Folkerth reported that the VBS Committee has met twice already. This year VBS will be discussing the Parables of Jesus. Each night will focus on one parable and the group will discuss what they learn from it. The Faith Voices of Justice program on May 19, Tested: Stories of Faith and Justice featured several of the Exonerees and was well attended with over 100 people. There was a potluck dinner with Exonerees and Craig Watkins, the current Dallas County D.A. arrived as a surprise guest.
Senior Pastor-
Eric Folkerth reported that the North Texas Annual Conference will begin June 5 and there will be discussions of upcoming elections at General Conference and the Jurisdictional Conference. There will be computerized voting this year.
Closing Prayer
Thursday, April 28, 2011
Leadership Council Minutes: April 2011
Northaven United Methodist Church
Leadership Council Meeting- Room 239
April 26, 2011- 7 p.m.
Those Present: Eric Folkerth, Mary Clair Lowrance, Chris Reed, Kathy Delsanter, Betty Boyer, Dick Weaver, Elaine Wiant, Marlene Haskell, Terry Lowery, Jim McBride and Betsy Schenck.
Betty Boyer called the meeting to order at 7:05 p.m.
Meditation
The minutes were approved with one correction.
Leadership Chairperson’s Remarks:
Betty thanked the staff, Worship and Arts Committees and all the volunteers for making the Lenten and Easter season so special. She also reported on the workshop “Creating Change” attended by representatives of reconciling congregations preparing for Annual and General Conferences. Finally, she thanked Elaine Wiant for taking notes of this meeting in Mindy Dague's absence.
Leadership Council Reports:
Finance Report-See Attached
Terry Lowery reported on the first quarter financial report (attached). She will attend the May Program Council meeting to discuss the budgeting process help explain the financial reports.
Staff Parish-See Attached
5 candidates for the Director of Music Ministry’s position will have in-person interviews. The interviews have begun and will be completed this week. Two or three of those will audition with the choir on May 7. The search committee will then make a recommendation to SPRC for the May 12 SPRC meeting.
Trustees Report-see attached
Black Tie Dinner – see attached
With the leadership of Connie Marshall, the Straight Spouses Network has had its first monthly meeting at NUMC. It’s a support group endorsed by PFLAG and HRC. It meets on the second Tuesday of the month. It was suggested that the Communications committee assist with promotion and a web presence.
Program Council Report-See Attached
Program Council is reviewing the calendar and the website at its monthly meetings. The Holy Week banners were general in nature and can be used again next year. Shower of Stoles will begin on May 13 in the atrium and continue through June.
Web Site Preview
Eric presented the new website to the group. It’s the first update in many years.
Staff Reports:
Co-op – No report
Youth
Youth fundraising is going well. Youth Bonds will be sold in the atrium from May 8 (Confirmation Sunday) through June 12 (Junior High mission trip begins). May 22 is Youth Sunday.
Spiritual Formation-
Three youth will be confirmed on May 8. Vacation Bible School is the first week in August and will again be in the evening and intergenerational. The fall Spiritual Retreat will be October 15 and 16 and will feature Ruben Habito. Mark Chancy and Rabii David Stern are presenting a Jewish/Christian dialogue at Temple Emanu-El for three Thursdays beginning April 28.
Pastor-
Additional gratitude to all for a great Lent/Easter season. Approximately 460 attended the 11 am Easter service. May 15 will be a “great day of joining.” Tom Timmins is working on a written and video history of NUMC. We’ll have a preview of the history on June 11 at the mid year retreat.
Closing Prayer
Next Meeting is May 24.
Program Council Meeting
April 12, 2011
Members Present:
Marlene Haskell Marty Brownlie Joe Hilbun
Donna Wiles Mary Clair Lowrance Lynette Hendricks
Eric Folkerth Chris Reed Mindy Dague
The meeting was called to order at 7 pm with a devotional by Marlene Haskell.
Old Business:
Marlene asked that each person reporting choose 3 items to highlight for the group.
Minutes from the March meeting were approved.
Marlene will continue to provide calendar info to the group to update for Mindy. In the future, we will meet in the room with a video screen so we can review the website and calendar items.
Action Items from last meeting:
The Communications commission reported that the new website will be up tonight. Emails may be a problem for the next couple of days, but all should be resolved in good time.
Marlene reminded everyone to forward each commission’s members to Tom Timmins (action item 1) and to submit articles (action item 2). Worship & Arts has split out their budget from music, but it was not reflected on the latest income statement.
There will be no regular Program Council meeting on June 14. Instead, the Program Council will meet with the Leadership Council on June 11 in an all morning retreat.
Commission Reports:
Arts – Donna highlighted the Shower of Stoles (in cooperation with the Special Events Commission) May 13 – June 4. Randall Oxford is working on advertising. Bill McElvaney will provide additional historical information. Mindy will figure out how to get it on the calendar over multiple days.
Donna also talked about the Russian Dance Group that will come in June 25. That event will also be held in cooperation with the Special Events Commission as the Feast of Friendship.
Donna reported that the Arts Commission will host an art show in January or February of 2012. The show will be centered on “Seasons of the Church.” Arts is working with the Liturgical Threads group to have new paraments and church linens – but all members of Northaven will be invited to participate. In addition to visual arts, there will be space for written and dramatic works.
Care Team – Lynette reported that all is going well. We will be re-formatting the card senders. All needs are currently being met.
Church in Society – Marty talked about the Faith Voices Series – the last one is Thursday night.
The Lenten offering of letters has had good support. She also spoke about the Good Friday walk sponsored by the Dallas Area Christian Progressive Alliance. 9 people from Northaven attended the Reconciling Ministries training on April 9. Emphasis was placed on storytelling and conversation – not confrontation. There was also training on organizing so that our voices can be heard at Annual Conference/General Conference. The group discussed trying to collect the stories of LGBT people and the Reconciling Church.
Communications – no one was able to attend. Eric reported that the communications folk were not planning to do banners for Easter because of the concern about cost and time. The Council thought that the banners were important and Marlene will contact Randall with the group’s concerns – perhaps an undated version of the banner would be a solution.
Education
Adult – Joe reported that the summer brochure was completed (16 pages!) The Finley retreat will become the Habito retreat this year.
Children – Kirsten was not able to attend, but Mary Clair reported that the Co-Op received the NAEYC accreditation. There will be an Easter Egg hunt after Easter Sunday. Cody Elliott, Sarah Clark, and Jefferson Graham will be confirmed May 8. August 28 is no Sunday School Sunday – intergenerational activity. The children will process with the choir on Palm Sunday. On Easter, the children will flower the cross during children’s time.
Youth – Karen did not attend – Chris covered in Staff Report
Hospitality – no one was able to attend.
Membership – no one was able to attend. Mary Clair reported The Great Day of Joining will be May 1. 6 people attended Northaven 101, which may become a 1 day event. The next class will be held in the fall.
Special Events – reported in conjunction with the Arts Commission
Worship – with Staff reports
Staff Reports:
Chris – Youth raised $1500 at Coffee House (81 people in the house). The youth will begin selling bonds to pay for mission trips on May 8. May 22 is Youth Sunday and Senior Recognition Sunday. There are 16 going on the Jr High trip and only 4 going on the Sr High. Chris will confirm where they are going at our next meeting.
Mary Clair – reported with Commission reports
Mindy – reminded us that she always responds to emails. If you do not get a response, that means she probably did not get the email. 84 people have signed up to provide Easter Flowers. She asked that we all check and re-check the calendar for conflicts and updates to make sure that she has the correct information.
Cash needs to be deposited in the safe. Do not leave it on Mindy’s desk unsecured. Choir checks were found on the floor in the choir room. Lynette will move the offering plate to the music table and see about getting envelopes to put contributions in.
Eric – Website launch is being prayed over. Holy Week coming up. Parishoners will be asked to park on the grass on Easter Sunday, if they are able. Eric will be out of the office the rest of this week to lead worship and do a show at Mt Sequoyah for the Volunteers in Mission.
The meeting was adjourned at 8:111 with prayer.
Action Items:
Commission members to Tom Timmins
Everyone turn in articles for newsletters and bulletin at least once every 6 weeks.
Put June 11 on your calendar for a retreat
Marlene to talk to Randall about banners for Holy week.
Pray for the website
See if we can move our meeting to the room with the screen next time
Continue to review and update calendar.
Leadership Council Meeting- Room 239
April 26, 2011- 7 p.m.
Those Present: Eric Folkerth, Mary Clair Lowrance, Chris Reed, Kathy Delsanter, Betty Boyer, Dick Weaver, Elaine Wiant, Marlene Haskell, Terry Lowery, Jim McBride and Betsy Schenck.
Betty Boyer called the meeting to order at 7:05 p.m.
Meditation
The minutes were approved with one correction.
Leadership Chairperson’s Remarks:
Betty thanked the staff, Worship and Arts Committees and all the volunteers for making the Lenten and Easter season so special. She also reported on the workshop “Creating Change” attended by representatives of reconciling congregations preparing for Annual and General Conferences. Finally, she thanked Elaine Wiant for taking notes of this meeting in Mindy Dague's absence.
Leadership Council Reports:
Finance Report-See Attached
Terry Lowery reported on the first quarter financial report (attached). She will attend the May Program Council meeting to discuss the budgeting process help explain the financial reports.
Staff Parish-See Attached
5 candidates for the Director of Music Ministry’s position will have in-person interviews. The interviews have begun and will be completed this week. Two or three of those will audition with the choir on May 7. The search committee will then make a recommendation to SPRC for the May 12 SPRC meeting.
Trustees Report-see attached
Black Tie Dinner – see attached
With the leadership of Connie Marshall, the Straight Spouses Network has had its first monthly meeting at NUMC. It’s a support group endorsed by PFLAG and HRC. It meets on the second Tuesday of the month. It was suggested that the Communications committee assist with promotion and a web presence.
Program Council Report-See Attached
Program Council is reviewing the calendar and the website at its monthly meetings. The Holy Week banners were general in nature and can be used again next year. Shower of Stoles will begin on May 13 in the atrium and continue through June.
Web Site Preview
Eric presented the new website to the group. It’s the first update in many years.
Staff Reports:
Co-op – No report
Youth
Youth fundraising is going well. Youth Bonds will be sold in the atrium from May 8 (Confirmation Sunday) through June 12 (Junior High mission trip begins). May 22 is Youth Sunday.
Spiritual Formation-
Three youth will be confirmed on May 8. Vacation Bible School is the first week in August and will again be in the evening and intergenerational. The fall Spiritual Retreat will be October 15 and 16 and will feature Ruben Habito. Mark Chancy and Rabii David Stern are presenting a Jewish/Christian dialogue at Temple Emanu-El for three Thursdays beginning April 28.
Pastor-
Additional gratitude to all for a great Lent/Easter season. Approximately 460 attended the 11 am Easter service. May 15 will be a “great day of joining.” Tom Timmins is working on a written and video history of NUMC. We’ll have a preview of the history on June 11 at the mid year retreat.
Closing Prayer
Next Meeting is May 24.
Program Council Meeting
April 12, 2011
Members Present:
Marlene Haskell Marty Brownlie Joe Hilbun
Donna Wiles Mary Clair Lowrance Lynette Hendricks
Eric Folkerth Chris Reed Mindy Dague
The meeting was called to order at 7 pm with a devotional by Marlene Haskell.
Old Business:
Marlene asked that each person reporting choose 3 items to highlight for the group.
Minutes from the March meeting were approved.
Marlene will continue to provide calendar info to the group to update for Mindy. In the future, we will meet in the room with a video screen so we can review the website and calendar items.
Action Items from last meeting:
The Communications commission reported that the new website will be up tonight. Emails may be a problem for the next couple of days, but all should be resolved in good time.
Marlene reminded everyone to forward each commission’s members to Tom Timmins (action item 1) and to submit articles (action item 2). Worship & Arts has split out their budget from music, but it was not reflected on the latest income statement.
There will be no regular Program Council meeting on June 14. Instead, the Program Council will meet with the Leadership Council on June 11 in an all morning retreat.
Commission Reports:
Arts – Donna highlighted the Shower of Stoles (in cooperation with the Special Events Commission) May 13 – June 4. Randall Oxford is working on advertising. Bill McElvaney will provide additional historical information. Mindy will figure out how to get it on the calendar over multiple days.
Donna also talked about the Russian Dance Group that will come in June 25. That event will also be held in cooperation with the Special Events Commission as the Feast of Friendship.
Donna reported that the Arts Commission will host an art show in January or February of 2012. The show will be centered on “Seasons of the Church.” Arts is working with the Liturgical Threads group to have new paraments and church linens – but all members of Northaven will be invited to participate. In addition to visual arts, there will be space for written and dramatic works.
Care Team – Lynette reported that all is going well. We will be re-formatting the card senders. All needs are currently being met.
Church in Society – Marty talked about the Faith Voices Series – the last one is Thursday night.
The Lenten offering of letters has had good support. She also spoke about the Good Friday walk sponsored by the Dallas Area Christian Progressive Alliance. 9 people from Northaven attended the Reconciling Ministries training on April 9. Emphasis was placed on storytelling and conversation – not confrontation. There was also training on organizing so that our voices can be heard at Annual Conference/General Conference. The group discussed trying to collect the stories of LGBT people and the Reconciling Church.
Communications – no one was able to attend. Eric reported that the communications folk were not planning to do banners for Easter because of the concern about cost and time. The Council thought that the banners were important and Marlene will contact Randall with the group’s concerns – perhaps an undated version of the banner would be a solution.
Education
Adult – Joe reported that the summer brochure was completed (16 pages!) The Finley retreat will become the Habito retreat this year.
Children – Kirsten was not able to attend, but Mary Clair reported that the Co-Op received the NAEYC accreditation. There will be an Easter Egg hunt after Easter Sunday. Cody Elliott, Sarah Clark, and Jefferson Graham will be confirmed May 8. August 28 is no Sunday School Sunday – intergenerational activity. The children will process with the choir on Palm Sunday. On Easter, the children will flower the cross during children’s time.
Youth – Karen did not attend – Chris covered in Staff Report
Hospitality – no one was able to attend.
Membership – no one was able to attend. Mary Clair reported The Great Day of Joining will be May 1. 6 people attended Northaven 101, which may become a 1 day event. The next class will be held in the fall.
Special Events – reported in conjunction with the Arts Commission
Worship – with Staff reports
Staff Reports:
Chris – Youth raised $1500 at Coffee House (81 people in the house). The youth will begin selling bonds to pay for mission trips on May 8. May 22 is Youth Sunday and Senior Recognition Sunday. There are 16 going on the Jr High trip and only 4 going on the Sr High. Chris will confirm where they are going at our next meeting.
Mary Clair – reported with Commission reports
Mindy – reminded us that she always responds to emails. If you do not get a response, that means she probably did not get the email. 84 people have signed up to provide Easter Flowers. She asked that we all check and re-check the calendar for conflicts and updates to make sure that she has the correct information.
Cash needs to be deposited in the safe. Do not leave it on Mindy’s desk unsecured. Choir checks were found on the floor in the choir room. Lynette will move the offering plate to the music table and see about getting envelopes to put contributions in.
Eric – Website launch is being prayed over. Holy Week coming up. Parishoners will be asked to park on the grass on Easter Sunday, if they are able. Eric will be out of the office the rest of this week to lead worship and do a show at Mt Sequoyah for the Volunteers in Mission.
The meeting was adjourned at 8:111 with prayer.
Action Items:
Commission members to Tom Timmins
Everyone turn in articles for newsletters and bulletin at least once every 6 weeks.
Put June 11 on your calendar for a retreat
Marlene to talk to Randall about banners for Holy week.
Pray for the website
See if we can move our meeting to the room with the screen next time
Continue to review and update calendar.
Thursday, April 21, 2011
Pictures from recent events
Here are some pictures from recent church events that you might find interesting.
Pictures from the Youth Coffeehouse.
Pictures from the Women's Retreat.
Pictures from the "Laying the Stone" ceremony at Christ's Foundry UMC.
Pictures from the Youth Coffeehouse.
Pictures from the Women's Retreat.
Pictures from the "Laying the Stone" ceremony at Christ's Foundry UMC.
Leadership Council Minutes: February 2011
Northaven United Methodist Church
Leadership Council Meeting-Room 239
February 22, 2011
Those Present: Eric Folkerth, Mary Clair Lowrance, Betty Boyer, Jim McBride, Dick Weaver, Kate Anderson, Dotti Timmins, Tom Timmins, Betsy Schenck, Chris Reed, Kathy Delsanter, Terry Lowery, Mindy Dague, Shirley Cooper, Marlene Haskell, and Lee Davenport
Betty Boyer called the meeting to order at 7 p.m.
Musical Meditation
Leadership Chairperson’s Remarks:
Special thanks to Travis Jordan for giving everyone the newsletter deadline information. The next leadership retreat is scheduled for June 11.
Finance Report: Proposed Budget Attached
Discussion of the 2011 proposed budget. Terry Lowery presented a balanced budget. There were lowered financial expectations for the Adult Education retreats this year to match prior year’s actual numbers. The overall income was $5,500 less than last year primarily due to no one-time giving for 2011. There were increased copier expenses, decreased equipment repairs and increased office supplies, to more accurately match, current spending levels. The Staff Parish had a decrease due to the vacancy in the Music Minister’s position for part of the year and the money it will save helped balance the budget. The HVAC repairs for the building in the amount of approximately $6,500 will be paid from the monies deposited in the Building Fund due to reworking the mortgage payment in 2010. The mortgage payment has increased from all interest to 2 months interest only and 10 months P&I. If interest rates increase during the year, the balance will come from the Building Fund as needed. The Finance Commitee are not wanting to lock in a rate yet due to the low interest rates that we can currently take advantage of.
Betty asked for a motion to approve the 2011 budget. Terry Lowery seconded it. It was unanimously approved.
Covenant Fund Trustees Report: See Attached
Permanent Endowment Fund –
Dotti Timmins and Kate Anderson presented the Leadership Council the new Spending and Investment Policies. Dotti recounted a little history of the Covenant Funds: In 1992 the Northaven Covenant Funds were approved, setting up a Permanent Endowment Fund to be invested at the Texas Methodist Foundation. This PEF was revised and approved by the LC in 2003. The Endowment Fund provides members of the church the opportunity to make gifts to the church as a permanent endowment of financial support and a living memorial. These gifts are used for Missional purposes such as experimental ministries, new outreach, creative services, scholarships or unusual expenses of any kind for maintenance, repair, or the replacement of real and personal property owned by NHUMC. The funds at TMF have been placed into their Loan Fund. The Covenant Trustees now want to expand their investment activities through TMF. For this purpose, the Trustees have spent many sessions discussing and consulting with lawyers and TMF staff to place the Covenant funds in a way to maximize Northaven’s current income from the PEF. Dotti also presented a spending policy developed by the Trustees that would have a more consistent plan for disbursement of funds as requested. Over the past few years the Trustees have begun to make a concerted effort to place more emphasis on “planned giving” which tends to be larger in value and is often a commitment to making gifts in the future, particularly at death. To that end the Covenant Fund now has a “Covenant Society” which celebrates those church members who have included the church or a designated program of the church by testamentary gifts in will, trusts or otherwise. As Northaven and its programs grow, the funding needs will rise to meet the needs of a growing congregation. The PEF is an excellent way for NH to increase its
funding sources. Kate Anderson answered individual questions by the Leadership Council regarding the Spending and Investment Policies.
Staff Parish-See Attached
March 19 is the deadline for accepting resumes for the Music Minister’s position.
Trustees
Northaven has not increased the insurance coverage on the building since it was built and this may be something the Trustees need to look at next year.
Stewardship- See Attached
Lee Davenport is the new Chair of Stewardship for 2011. We are up to $652,000 in pledges.
Program Council
Communications is working on the next church directory.
Staff Reports
Co-op School
An Eagle Scout, Gran Hilbert, son of church members Jay and Pamela Hilbert will be doing his service project with the school. The “A Night for Northaven-Silent Auction and Raffle” will be this Saturday, February 26 at the Dallas Contemporary. An alum parent donated a tree to the school that will be planted on the playground patio to replace the one that died last year.
Worship and the Arts- No Report
Spiritual Formation
Jonathan’s prayer blanket has been delivered. The Care Team will continue this practice with others in need. VBS will be in the evening again this summer but the exact dates have not been decided on yet. Mary Clair will be going with on the Youth mission trip again this summer to San Marcos.
Youth
The All Church Pancake Shrove Tuesday Dinner is on March 8 from 6 -8 p.m. The youth will be selling $5 meal tickets in advance or $6 at the door. The Youth will be hosting a Coffee House showcasing the Youth’s talents with several solos and hopefully the Children’s Choir may be giving a performance too.
The Youth are planning on doing a “Trade Up” scavenger hunt this year. The Youth will bring one item each and tried to “trade-up” with people in the neighborhood. Whatever is collected will be auctioned off at the coffee house as part of the Youth Fundraising event.
Pastoral
Thanks to the Staff for getting the church bulletin and building ready for worship services on Sunday after the February 1-4 snow and ice storm. Ash Wednesday services will be on March 9 at 7 p.m. Several Lent planning meetings are in the works and the decided theme this year is The Journey of Fearless Faith. The Worship team is bringing back the Wailing Wall for Lent with a different question posted each week. Transfiguration Sunday is March 6. The Staff and Worship Team are grateful that Easter is late this year because it is giving everyone a rest from Christmas and plenty of time to plan for upcoming Lent services. Conference News Update- A new appointment by the Bishop has been made. Two District Superintendents are retiring in the North Texas Conference. The North Central District’s newly appointed Superintendent is Rev. Dr. Frank Alegria who is transferring from First UMC of Beaumont. He will be the first Hispanic District Superintendent ever appointed in the North Texas Conference.
Closing Prayer
Next Meeting is March 22
Leadership Council Meeting-Room 239
February 22, 2011
Those Present: Eric Folkerth, Mary Clair Lowrance, Betty Boyer, Jim McBride, Dick Weaver, Kate Anderson, Dotti Timmins, Tom Timmins, Betsy Schenck, Chris Reed, Kathy Delsanter, Terry Lowery, Mindy Dague, Shirley Cooper, Marlene Haskell, and Lee Davenport
Betty Boyer called the meeting to order at 7 p.m.
Musical Meditation
Leadership Chairperson’s Remarks:
Special thanks to Travis Jordan for giving everyone the newsletter deadline information. The next leadership retreat is scheduled for June 11.
Finance Report: Proposed Budget Attached
Discussion of the 2011 proposed budget. Terry Lowery presented a balanced budget. There were lowered financial expectations for the Adult Education retreats this year to match prior year’s actual numbers. The overall income was $5,500 less than last year primarily due to no one-time giving for 2011. There were increased copier expenses, decreased equipment repairs and increased office supplies, to more accurately match, current spending levels. The Staff Parish had a decrease due to the vacancy in the Music Minister’s position for part of the year and the money it will save helped balance the budget. The HVAC repairs for the building in the amount of approximately $6,500 will be paid from the monies deposited in the Building Fund due to reworking the mortgage payment in 2010. The mortgage payment has increased from all interest to 2 months interest only and 10 months P&I. If interest rates increase during the year, the balance will come from the Building Fund as needed. The Finance Commitee are not wanting to lock in a rate yet due to the low interest rates that we can currently take advantage of.
Betty asked for a motion to approve the 2011 budget. Terry Lowery seconded it. It was unanimously approved.
Covenant Fund Trustees Report: See Attached
Permanent Endowment Fund –
Dotti Timmins and Kate Anderson presented the Leadership Council the new Spending and Investment Policies. Dotti recounted a little history of the Covenant Funds: In 1992 the Northaven Covenant Funds were approved, setting up a Permanent Endowment Fund to be invested at the Texas Methodist Foundation. This PEF was revised and approved by the LC in 2003. The Endowment Fund provides members of the church the opportunity to make gifts to the church as a permanent endowment of financial support and a living memorial. These gifts are used for Missional purposes such as experimental ministries, new outreach, creative services, scholarships or unusual expenses of any kind for maintenance, repair, or the replacement of real and personal property owned by NHUMC. The funds at TMF have been placed into their Loan Fund. The Covenant Trustees now want to expand their investment activities through TMF. For this purpose, the Trustees have spent many sessions discussing and consulting with lawyers and TMF staff to place the Covenant funds in a way to maximize Northaven’s current income from the PEF. Dotti also presented a spending policy developed by the Trustees that would have a more consistent plan for disbursement of funds as requested. Over the past few years the Trustees have begun to make a concerted effort to place more emphasis on “planned giving” which tends to be larger in value and is often a commitment to making gifts in the future, particularly at death. To that end the Covenant Fund now has a “Covenant Society” which celebrates those church members who have included the church or a designated program of the church by testamentary gifts in will, trusts or otherwise. As Northaven and its programs grow, the funding needs will rise to meet the needs of a growing congregation. The PEF is an excellent way for NH to increase its
funding sources. Kate Anderson answered individual questions by the Leadership Council regarding the Spending and Investment Policies.
Staff Parish-See Attached
March 19 is the deadline for accepting resumes for the Music Minister’s position.
Trustees
Northaven has not increased the insurance coverage on the building since it was built and this may be something the Trustees need to look at next year.
Stewardship- See Attached
Lee Davenport is the new Chair of Stewardship for 2011. We are up to $652,000 in pledges.
Program Council
Communications is working on the next church directory.
Staff Reports
Co-op School
An Eagle Scout, Gran Hilbert, son of church members Jay and Pamela Hilbert will be doing his service project with the school. The “A Night for Northaven-Silent Auction and Raffle” will be this Saturday, February 26 at the Dallas Contemporary. An alum parent donated a tree to the school that will be planted on the playground patio to replace the one that died last year.
Worship and the Arts- No Report
Spiritual Formation
Jonathan’s prayer blanket has been delivered. The Care Team will continue this practice with others in need. VBS will be in the evening again this summer but the exact dates have not been decided on yet. Mary Clair will be going with on the Youth mission trip again this summer to San Marcos.
Youth
The All Church Pancake Shrove Tuesday Dinner is on March 8 from 6 -8 p.m. The youth will be selling $5 meal tickets in advance or $6 at the door. The Youth will be hosting a Coffee House showcasing the Youth’s talents with several solos and hopefully the Children’s Choir may be giving a performance too.
The Youth are planning on doing a “Trade Up” scavenger hunt this year. The Youth will bring one item each and tried to “trade-up” with people in the neighborhood. Whatever is collected will be auctioned off at the coffee house as part of the Youth Fundraising event.
Pastoral
Thanks to the Staff for getting the church bulletin and building ready for worship services on Sunday after the February 1-4 snow and ice storm. Ash Wednesday services will be on March 9 at 7 p.m. Several Lent planning meetings are in the works and the decided theme this year is The Journey of Fearless Faith. The Worship team is bringing back the Wailing Wall for Lent with a different question posted each week. Transfiguration Sunday is March 6. The Staff and Worship Team are grateful that Easter is late this year because it is giving everyone a rest from Christmas and plenty of time to plan for upcoming Lent services. Conference News Update- A new appointment by the Bishop has been made. Two District Superintendents are retiring in the North Texas Conference. The North Central District’s newly appointed Superintendent is Rev. Dr. Frank Alegria who is transferring from First UMC of Beaumont. He will be the first Hispanic District Superintendent ever appointed in the North Texas Conference.
Closing Prayer
Next Meeting is March 22
Thursday, March 24, 2011
Leadership Council Minutes: March 2011
Northaven United Methodist Church
Leadership Council Meeting- Room 239
March 22, 2011- 7 p.m.
Those Present: Eric Folkerth, Mary Clair Lowrance, Betty Boyer, Dick Weaver, Dotti Timmins, Tom Timmins, Chris Reed, Kathy Delsanter, Mindy Dague, and Marlene Haskell
Betty Boyer called the meeting to order at 7 p.m.
Meditation
Elaine motioned to approve the minutes and the motion was carried.
Leadership Chairperson’s Remarks:
The two chairs of BTD this year are John and Laurie Reichenbach. Another reminder was given about the upcoming summer leadership retreat that has been scheduled for June 11.
Program Council Report-See Attached
Tom Timmins asked for a reminder to be given to the program committees to get new committee member information to him, as soon as possible. He is updating the church directory. Betty suggested that a deadline be set.
Leadership Council Reports:
Finance Report-See Attached
Elaine Wiant, Terry Lowery, and Mindy Dague entered the 2011 approved budget into QuickBooks. Marlene reported that the split for the Worship and Arts Commission budget had recently been decided and would be submitted to the Finance committee in the near future.
Staff Parish-See Attached
21 Resumes for the Director of Music Ministry’s position have been received so far and the Committee will start the process of selecting which applicants will have in-person interviews and will begin scheduling those interviews. There has been a diverse pool of candidates. One candidate appears to be living in Brazil. Another candidate is living on the West Coast. The Music Ministry Search Committee will be reviewing the applications this weekend. Each candidate will have a musical piece to perform with the Northaven Choir as part of their interview.
Covenant Fund- See Attached
The Covenant Trustees reviewed 13 churches and their Columbarium price structures. The Trustees have decided to increase the burial of ashes and the cost of purchasing a niche. By raising the prices, Northaven is still considered in the middle range of the collective price structures being offered. The new pricing information will be submitted to the newsletter to inform Northaven’s members of the changes and when they will take effect. Non-members interested in the Columbarium still have to be approved by the Senior Pastor and the Trustees before being accepted. Leadership Council approved the new pricing structure.
Trustees Report-
The Co-op has requested that an awning be installed at the South Door. Dick Weaver reported that Frank Effland, a church member and Architect, is currently accessing the situation. There may be some structural challenges but Dick believes that they can be overcome. Dick reported that the rock and brick pile on the North side of the building is now gone. Dick donated the cost of the removal of the bricks through the Christ Foundry’s landscaping assistance to Northaven.
Staff Reports:
Co-op-See Attached
Worship and Arts-
Attendance has been good. All lent services will be at 7. The Maundy Thursday, Good Friday, and Holy Saturday services are scheduled at 7 p.m. There will be a sunrise service this year in the Garden on Easter at 7 a.m. The Worship Team is making plans for an exciting summer series. More details will be forthcoming.
Spiritual Formation-
Teaching Tolerance- A 12-week program is a new curriculum for the Children’s Ministry and possibly for the Youth Ministry. VBS has been scheduled for August 1-5 from 6-8 p.m. An Easter egg hunt is being planned. Mary Clair is expecting twice the amount of children attending this year based on the current Sunday School attendance. Some people have decided to give alternative treats instead of candy this year. A Clearing Season Lenten study with Mary Clair is being offered on Wednesday mornings at 10:00 a.m. each week throughout the Lenten season. The evening Lenten study did not have enough people interested in attending so it was cancelled. Fifteen youth have signed up for the San Marcos mission trip this summer. Adult Education will be offering a new array of classes for the fall. On Palm Sunday a new schedule of classes for summer classes will be distributed. This will be the first time we have produced a summer guide. Uppity Women of the Bible is being planned for the Cornerstone Class. The facilitators will be Elaine Wiant and Sally St. Clair. The class will be offered June 26 - July 31. A blanket is being made for Anita Harkey and the next one will probably be for Mark Daves.
Youth Report-
The Pancake Fundraising dinner was a big success and after expenses it realized a $500 + profit. The Youth will be hosting an Easter breakfast this year. The Youth Coffeehouse will hve donation buckets on the tables and the Children’s Choir will be participating. The Youth Trade-Up scavenger hunt will include handing out Coffeehouse flyers to give the group credibility and possibly draw in some more people to the event. The scavenger hunt starts with a paper clip and they trade-up until whatever they end up with will be auctioned off at the Coffeehouse. Kaye Warrick is making her famous cream pie for the Coffeehouse auction. Youth Sunday is May 22 and will include recognition of this year’s graduating seniors.
Administration Report-
The 1st Quarter contribution Reports will be mailed out at the first of April. A Volunteer Luncheon for the Church Office Volunteers has been scheduled for Monday, March 28. We will be discussing the office guidelines and how to maintain a safer church environment. Eric will be facilitating the meeting. The Trustees have been invited to attend.
Pastor-
The Reconciling Training is coming up to get ready for General Conference. It will be held at Grace UMC in Dallas on April 9 from 9 a.m. – 2 p.m. The Bishop will have different meetings in each district spending one day with each district. Anyone can attend. Our area’s meeting will be held on April 10 in Irving at Plymouth Park UMC. The Bishop is asking for feedback on the new conference structure. Eric is really happy with the turnout at the Youth Pancake Supper.
Closing Prayer
Program Council Minutes - March 8, 2011
In attendance:
Connie Marshall Fran McElvaney Lynette Hendricks
Susie Marshall Joe Hilbun Kirsten B James
Marty Brownlie Randall Oxford Chris Reed
Eric Folkerth Marlene Haskell
Marlene called the meeting to order at 7:00 pm.
Marlene requested that all Commission Chairs forward a list of their members to Tom Timmins
Newsletter deadlines upcoming are March 25, April 8, and April 20th (earlier because of Holy Week). Fran, in her role as newsletter reporter, asked for more input from Commission Chairs
2011 Budget was handed out and briefly discussed. Marlene pointed out that the Arts and Worship budgets are combined on that document. Members of the Arts Commission and the Worship Commission believed that a split budget had been provided to the Finance Committee, but since that was not reflected in the Budget document, Marlene asked that those 2 groups provide the split again to the Finance Committee. Fran, Susie, and Donna were to ask Stephanie Rhoades if she had that information.
Commission Reports:
Worship – Susie announced that the theme for Lent was “Journey of Fearless Faith.” The wailing wall will be up for prayers. Each Sunday will have a suggested area of prayer request. There will be services Maundy Thursday, Good Friday, Saturday, and sunrise on Easter in addition to the regular Sunday services.
Arts – Donna was out of town. Connie reported that themes for each Sunday during Lent were set and that the church would have several displays for the season. The Jane Marshall festival was pushed back from May to the fall so that there would be more time to plan.
Care Team – Lynette reported on the success of the prayer blankets and the intercessory prayer group.
Church in Society – Marty talked about Reconciling Ministries training coming up in April to prepare for the 2012 General Convention. About 50 “This I Know” studies have been sold, with Patty Harvey starting a new class at Northaven on March 8.
Communications – Randall Oxford mentioned plans for a Holy Week banner and advertising. He and his committee are proceeding with a new directory that will have pictures of new members. In 2012, there will be a new pictorial directory produced in-house. There will also be an online version with appropriate passwords and safeguards.
The new Northaven website should go live with a soft launch in March and a grand opening in April. The group decided that time should be set aside in each Program Council meeting to review our website content and make updates as necessary during the meeting.
Education –
Adult – Joe talked about preparations for a summer brochure listing classes and whether interest was sufficient to support a Wednesday evening dinner on a monthly basis in the fall.
Children – Kirsten reported that elementary classes were now using a Cokesbury curriculum. In the fall, there will probably be a need to re-align the grades into 3 elementary classes instead of the 2 that currently exist. VBS is scheduled for the 1st week of August in the evenings. They are looking for a chair for the event, which will focus on Jesus’ Parables.
Youth – busy with the Pancake dinner
Hospitality – Sherry was out of town.
Membership – Janice sent in her report and Connie went through the list of new members. Mindy asked that she get the name and address list for her records.
Special Events – Connie reported that the Pancake Supper was a success. The Women’s retreat will be April 1 – 2. The date for the Feast of Friendship is tbd. Because Earth Day is on Good Friday this year, the date for the annual vegetarian cook-off is tbd also.
The “Shower or Stoles Project” will arrive May 13. There will be about 30 clerical stoles on display from clergy who have resigned because they are part of the LGBT community. The owner’s story will accompany each stole. The display will close on June 4.
Staff Reports:
Mindy – needs announcements and articles suitable for the bulletin each week
Chris – believes that the Pancake Supper will net about $300 for Youth Missions. The Youth will have a service project on the 20th at the Trinity River Audobon Society. Youth Coffee House will be April 10.
Eric – described some of the changes in the Conference and that 3 of 4 of the District Superintendents will be new to their position after June. Annual Conference is June 4 – 7.
The meeting was adjourned at 8:45. The next meeting is April 12. Action items listed separately below:
Action Items:
All Commission chairs forward a list of their members to Tom Timmons.
All Commission chairs turn in at least one article for the newsletter in the next 6 weeks.
Donna/Fran/Susie ask Stephanie Rhoades to get the split of Arts and Worship budgets to the Finance Committee.
Marlene and Randall to work together so that we will be able to view and update the website at our next Program Council Meeting.
Eric to contact Bruce Hathaway about singing in choir.
Leadership Council Meeting- Room 239
March 22, 2011- 7 p.m.
Those Present: Eric Folkerth, Mary Clair Lowrance, Betty Boyer, Dick Weaver, Dotti Timmins, Tom Timmins, Chris Reed, Kathy Delsanter, Mindy Dague, and Marlene Haskell
Betty Boyer called the meeting to order at 7 p.m.
Meditation
Elaine motioned to approve the minutes and the motion was carried.
Leadership Chairperson’s Remarks:
The two chairs of BTD this year are John and Laurie Reichenbach. Another reminder was given about the upcoming summer leadership retreat that has been scheduled for June 11.
Program Council Report-See Attached
Tom Timmins asked for a reminder to be given to the program committees to get new committee member information to him, as soon as possible. He is updating the church directory. Betty suggested that a deadline be set.
Leadership Council Reports:
Finance Report-See Attached
Elaine Wiant, Terry Lowery, and Mindy Dague entered the 2011 approved budget into QuickBooks. Marlene reported that the split for the Worship and Arts Commission budget had recently been decided and would be submitted to the Finance committee in the near future.
Staff Parish-See Attached
21 Resumes for the Director of Music Ministry’s position have been received so far and the Committee will start the process of selecting which applicants will have in-person interviews and will begin scheduling those interviews. There has been a diverse pool of candidates. One candidate appears to be living in Brazil. Another candidate is living on the West Coast. The Music Ministry Search Committee will be reviewing the applications this weekend. Each candidate will have a musical piece to perform with the Northaven Choir as part of their interview.
Covenant Fund- See Attached
The Covenant Trustees reviewed 13 churches and their Columbarium price structures. The Trustees have decided to increase the burial of ashes and the cost of purchasing a niche. By raising the prices, Northaven is still considered in the middle range of the collective price structures being offered. The new pricing information will be submitted to the newsletter to inform Northaven’s members of the changes and when they will take effect. Non-members interested in the Columbarium still have to be approved by the Senior Pastor and the Trustees before being accepted. Leadership Council approved the new pricing structure.
Trustees Report-
The Co-op has requested that an awning be installed at the South Door. Dick Weaver reported that Frank Effland, a church member and Architect, is currently accessing the situation. There may be some structural challenges but Dick believes that they can be overcome. Dick reported that the rock and brick pile on the North side of the building is now gone. Dick donated the cost of the removal of the bricks through the Christ Foundry’s landscaping assistance to Northaven.
Staff Reports:
Co-op-See Attached
Worship and Arts-
Attendance has been good. All lent services will be at 7. The Maundy Thursday, Good Friday, and Holy Saturday services are scheduled at 7 p.m. There will be a sunrise service this year in the Garden on Easter at 7 a.m. The Worship Team is making plans for an exciting summer series. More details will be forthcoming.
Spiritual Formation-
Teaching Tolerance- A 12-week program is a new curriculum for the Children’s Ministry and possibly for the Youth Ministry. VBS has been scheduled for August 1-5 from 6-8 p.m. An Easter egg hunt is being planned. Mary Clair is expecting twice the amount of children attending this year based on the current Sunday School attendance. Some people have decided to give alternative treats instead of candy this year. A Clearing Season Lenten study with Mary Clair is being offered on Wednesday mornings at 10:00 a.m. each week throughout the Lenten season. The evening Lenten study did not have enough people interested in attending so it was cancelled. Fifteen youth have signed up for the San Marcos mission trip this summer. Adult Education will be offering a new array of classes for the fall. On Palm Sunday a new schedule of classes for summer classes will be distributed. This will be the first time we have produced a summer guide. Uppity Women of the Bible is being planned for the Cornerstone Class. The facilitators will be Elaine Wiant and Sally St. Clair. The class will be offered June 26 - July 31. A blanket is being made for Anita Harkey and the next one will probably be for Mark Daves.
Youth Report-
The Pancake Fundraising dinner was a big success and after expenses it realized a $500 + profit. The Youth will be hosting an Easter breakfast this year. The Youth Coffeehouse will hve donation buckets on the tables and the Children’s Choir will be participating. The Youth Trade-Up scavenger hunt will include handing out Coffeehouse flyers to give the group credibility and possibly draw in some more people to the event. The scavenger hunt starts with a paper clip and they trade-up until whatever they end up with will be auctioned off at the Coffeehouse. Kaye Warrick is making her famous cream pie for the Coffeehouse auction. Youth Sunday is May 22 and will include recognition of this year’s graduating seniors.
Administration Report-
The 1st Quarter contribution Reports will be mailed out at the first of April. A Volunteer Luncheon for the Church Office Volunteers has been scheduled for Monday, March 28. We will be discussing the office guidelines and how to maintain a safer church environment. Eric will be facilitating the meeting. The Trustees have been invited to attend.
Pastor-
The Reconciling Training is coming up to get ready for General Conference. It will be held at Grace UMC in Dallas on April 9 from 9 a.m. – 2 p.m. The Bishop will have different meetings in each district spending one day with each district. Anyone can attend. Our area’s meeting will be held on April 10 in Irving at Plymouth Park UMC. The Bishop is asking for feedback on the new conference structure. Eric is really happy with the turnout at the Youth Pancake Supper.
Closing Prayer
Program Council Minutes - March 8, 2011
In attendance:
Connie Marshall Fran McElvaney Lynette Hendricks
Susie Marshall Joe Hilbun Kirsten B James
Marty Brownlie Randall Oxford Chris Reed
Eric Folkerth Marlene Haskell
Marlene called the meeting to order at 7:00 pm.
Marlene requested that all Commission Chairs forward a list of their members to Tom Timmins
Newsletter deadlines upcoming are March 25, April 8, and April 20th (earlier because of Holy Week). Fran, in her role as newsletter reporter, asked for more input from Commission Chairs
2011 Budget was handed out and briefly discussed. Marlene pointed out that the Arts and Worship budgets are combined on that document. Members of the Arts Commission and the Worship Commission believed that a split budget had been provided to the Finance Committee, but since that was not reflected in the Budget document, Marlene asked that those 2 groups provide the split again to the Finance Committee. Fran, Susie, and Donna were to ask Stephanie Rhoades if she had that information.
Commission Reports:
Worship – Susie announced that the theme for Lent was “Journey of Fearless Faith.” The wailing wall will be up for prayers. Each Sunday will have a suggested area of prayer request. There will be services Maundy Thursday, Good Friday, Saturday, and sunrise on Easter in addition to the regular Sunday services.
Arts – Donna was out of town. Connie reported that themes for each Sunday during Lent were set and that the church would have several displays for the season. The Jane Marshall festival was pushed back from May to the fall so that there would be more time to plan.
Care Team – Lynette reported on the success of the prayer blankets and the intercessory prayer group.
Church in Society – Marty talked about Reconciling Ministries training coming up in April to prepare for the 2012 General Convention. About 50 “This I Know” studies have been sold, with Patty Harvey starting a new class at Northaven on March 8.
Communications – Randall Oxford mentioned plans for a Holy Week banner and advertising. He and his committee are proceeding with a new directory that will have pictures of new members. In 2012, there will be a new pictorial directory produced in-house. There will also be an online version with appropriate passwords and safeguards.
The new Northaven website should go live with a soft launch in March and a grand opening in April. The group decided that time should be set aside in each Program Council meeting to review our website content and make updates as necessary during the meeting.
Education –
Adult – Joe talked about preparations for a summer brochure listing classes and whether interest was sufficient to support a Wednesday evening dinner on a monthly basis in the fall.
Children – Kirsten reported that elementary classes were now using a Cokesbury curriculum. In the fall, there will probably be a need to re-align the grades into 3 elementary classes instead of the 2 that currently exist. VBS is scheduled for the 1st week of August in the evenings. They are looking for a chair for the event, which will focus on Jesus’ Parables.
Youth – busy with the Pancake dinner
Hospitality – Sherry was out of town.
Membership – Janice sent in her report and Connie went through the list of new members. Mindy asked that she get the name and address list for her records.
Special Events – Connie reported that the Pancake Supper was a success. The Women’s retreat will be April 1 – 2. The date for the Feast of Friendship is tbd. Because Earth Day is on Good Friday this year, the date for the annual vegetarian cook-off is tbd also.
The “Shower or Stoles Project” will arrive May 13. There will be about 30 clerical stoles on display from clergy who have resigned because they are part of the LGBT community. The owner’s story will accompany each stole. The display will close on June 4.
Staff Reports:
Mindy – needs announcements and articles suitable for the bulletin each week
Chris – believes that the Pancake Supper will net about $300 for Youth Missions. The Youth will have a service project on the 20th at the Trinity River Audobon Society. Youth Coffee House will be April 10.
Eric – described some of the changes in the Conference and that 3 of 4 of the District Superintendents will be new to their position after June. Annual Conference is June 4 – 7.
The meeting was adjourned at 8:45. The next meeting is April 12. Action items listed separately below:
Action Items:
All Commission chairs forward a list of their members to Tom Timmons.
All Commission chairs turn in at least one article for the newsletter in the next 6 weeks.
Donna/Fran/Susie ask Stephanie Rhoades to get the split of Arts and Worship budgets to the Finance Committee.
Marlene and Randall to work together so that we will be able to view and update the website at our next Program Council Meeting.
Eric to contact Bruce Hathaway about singing in choir.
Tuesday, February 22, 2011
Leadership Council Minutes: January 2011
Northaven United Methodist Church
Leadership Council Meeting- Room 237/239
January 25, 2011
Those Present: Eric Folkerth, Betty Boyer, Mindy Dague, Chris Reed, Travis Jordan, Jim McBride, Shirley Cooper, Marlene Haskell, Terry Lowery, Dotti Timmins, Tom Timmins, Kate Anderson, Kathy Delsanter, Mary Clair Lowrance, and Dick Weaver
Betty Boyer called the meeting to order at 7 p.m.
Open Meditation
Leadership Chairperson's Remarks:
The next Leadership Council & Program Council retreat is being tentatively scheduled for June. There has been discussion of posting the minutes of the Leadership Council on the Northaven’s church website. A large amount of time will be spent at the next meeting discussing our 2011 budget so committee chairs were asked to give only brief reports next time.
Program Council:
Communications – The redesign of our website should be up and running by the end of February. Exploring options for a church directory which would include new members. Looking at locations for permanent installation of video projectors and a flat-panel TV.
Art - Coordinating with Membership for a Vision Wall display.
CIS – Is having a Planning Day on Saturday, January 29. The Faith Voices series begin with 120 attendees and has programs planned through May.
Education - Youth - Mid winter retreat on the 29 and seven Youth will be attending. A Super Bowl party with families is being hosted at the Andersons on February 6. We are discussing plans for our annual mission trips. On February 13, our regular weekly meetings begin.
Finance Report: See Attached
We have a balanced budget for 2010.
*Building Loan Update: See Attached
Staff Parish Report:
The first priority is to conduct a search for the new Minster of Music. Marilane Jones is the designated chair of the search committee. The second priority is working on offering additional hours to Tricia Dudley since she will be assisting with increasing Communication type duties at the church. Additional priorities will be established among the committee at their next meeting.
Stewardship Report: See Attached
Celebration Garden/Covenant Fund Report: See Attached
The Permanent Endowment Fund Investment Policy and the Permanent Endowment Fund Spending Policy were distributed and everyone was asked to read and review before it is voted on next month at the Leadership Council.
Newsletter Report:
Tricia Dudley is about ready to take on the layout of the newsletter. There are about 20 people working on the newsletter now. Travis Jordan plans on publishing the newsletter deadline dates soon.
Trustees Report: See Attached
Frank Effland and Mitch Lee have been added to the Trustees. There is an active call for female committee members and the disciplinary actually recommends for no less than 3 women on the committee and we currently have none. The concrete rocks under the trees are still an issue and Dick Weaver will look into it. Someone approached Dick about a community garden in the back of the church, Dick suggested visiting other churches first before going forward with this but it is still being discussed.
Co-op Representative Report: No Report
Staff Reports-
Co-op: See Attached
Worship and the Arts:
Advent went well and there were over 500 people in attendance on Christmas Eve.
Attendance can become larger than Easter and in 2010 it did. The planning team for lent is in progress. The Worship team is planning by the season. There will be an upcoming 4 week series on The Lord's Prayer. Valinda's retired this month and Stephanie Rhoades is the interim Minister of Music. Eric believes that it is best to wait and to conclude the search for a new Minister of Music until after Easter. Stephanie Rhoades is definitely interested in the position. Lent does start late this year.
Spiritual Formation/Education:
Joe Hilbun is the new Chair for Adult Education. Lynette Hendricks is the new Chair for the Congregational Care Team. The Faith Justice series had over 120 people in attendance. New Adult Education classes are starting and all of the classes including the Wednesday class has made. The new Children's Council Chair is Kirsten Brandt-James and VBS dates will be announced soon. Many new church members are currently involved with Adult Education and there are plans in the work to create a new Adult Sunday School class.
Youth:
A Conference-wide event was attended in McKinney and the Youth sponsored a family in the Zoe Walk. The Senior High group went to Holiday in the Park at Six Flags and the annual Christmas Party was held at the church. Kate helped with coordinating Youth activities while Chris was visiting Spain. The Youth will be going to the Bridgeport Conference and Camping Center for a 3 day weekend and the theme is, God Is... A Super bowl party will be at held Kate Anderson's house. On April 10, the Youth will host a coffeehouse as a fundraiser.
Administration:
Additional Church directories will be copied from RDS. The possibility of printing photos of the members is still being discussed. We are still adding member’s birthdays so more members can appear on the monthly birthday list in the Northaven Now. The 2010 contribution records were mailed out last weekend for tax records.
Pastoral:
The Women's Retreat is going to be at the beginning of April. Communication will be going out within the next week and sign-up will be available through Constant Contact.
There are still Committee openings that are trying to be filled. The Heart of Christianity has 15 participants and every Adult Education class has made except for one (Living the Questions on Sunday mornings). New members and visitors are signing up and are interested in what Northaven has to offer.
Closing Prayer
Leadership Council Meeting- Room 237/239
January 25, 2011
Those Present: Eric Folkerth, Betty Boyer, Mindy Dague, Chris Reed, Travis Jordan, Jim McBride, Shirley Cooper, Marlene Haskell, Terry Lowery, Dotti Timmins, Tom Timmins, Kate Anderson, Kathy Delsanter, Mary Clair Lowrance, and Dick Weaver
Betty Boyer called the meeting to order at 7 p.m.
Open Meditation
Leadership Chairperson's Remarks:
The next Leadership Council & Program Council retreat is being tentatively scheduled for June. There has been discussion of posting the minutes of the Leadership Council on the Northaven’s church website. A large amount of time will be spent at the next meeting discussing our 2011 budget so committee chairs were asked to give only brief reports next time.
Program Council:
Communications – The redesign of our website should be up and running by the end of February. Exploring options for a church directory which would include new members. Looking at locations for permanent installation of video projectors and a flat-panel TV.
Art - Coordinating with Membership for a Vision Wall display.
CIS – Is having a Planning Day on Saturday, January 29. The Faith Voices series begin with 120 attendees and has programs planned through May.
Education - Youth - Mid winter retreat on the 29 and seven Youth will be attending. A Super Bowl party with families is being hosted at the Andersons on February 6. We are discussing plans for our annual mission trips. On February 13, our regular weekly meetings begin.
Finance Report: See Attached
We have a balanced budget for 2010.
*Building Loan Update: See Attached
Staff Parish Report:
The first priority is to conduct a search for the new Minster of Music. Marilane Jones is the designated chair of the search committee. The second priority is working on offering additional hours to Tricia Dudley since she will be assisting with increasing Communication type duties at the church. Additional priorities will be established among the committee at their next meeting.
Stewardship Report: See Attached
Celebration Garden/Covenant Fund Report: See Attached
The Permanent Endowment Fund Investment Policy and the Permanent Endowment Fund Spending Policy were distributed and everyone was asked to read and review before it is voted on next month at the Leadership Council.
Newsletter Report:
Tricia Dudley is about ready to take on the layout of the newsletter. There are about 20 people working on the newsletter now. Travis Jordan plans on publishing the newsletter deadline dates soon.
Trustees Report: See Attached
Frank Effland and Mitch Lee have been added to the Trustees. There is an active call for female committee members and the disciplinary actually recommends for no less than 3 women on the committee and we currently have none. The concrete rocks under the trees are still an issue and Dick Weaver will look into it. Someone approached Dick about a community garden in the back of the church, Dick suggested visiting other churches first before going forward with this but it is still being discussed.
Co-op Representative Report: No Report
Staff Reports-
Co-op: See Attached
Worship and the Arts:
Advent went well and there were over 500 people in attendance on Christmas Eve.
Attendance can become larger than Easter and in 2010 it did. The planning team for lent is in progress. The Worship team is planning by the season. There will be an upcoming 4 week series on The Lord's Prayer. Valinda's retired this month and Stephanie Rhoades is the interim Minister of Music. Eric believes that it is best to wait and to conclude the search for a new Minister of Music until after Easter. Stephanie Rhoades is definitely interested in the position. Lent does start late this year.
Spiritual Formation/Education:
Joe Hilbun is the new Chair for Adult Education. Lynette Hendricks is the new Chair for the Congregational Care Team. The Faith Justice series had over 120 people in attendance. New Adult Education classes are starting and all of the classes including the Wednesday class has made. The new Children's Council Chair is Kirsten Brandt-James and VBS dates will be announced soon. Many new church members are currently involved with Adult Education and there are plans in the work to create a new Adult Sunday School class.
Youth:
A Conference-wide event was attended in McKinney and the Youth sponsored a family in the Zoe Walk. The Senior High group went to Holiday in the Park at Six Flags and the annual Christmas Party was held at the church. Kate helped with coordinating Youth activities while Chris was visiting Spain. The Youth will be going to the Bridgeport Conference and Camping Center for a 3 day weekend and the theme is, God Is... A Super bowl party will be at held Kate Anderson's house. On April 10, the Youth will host a coffeehouse as a fundraiser.
Administration:
Additional Church directories will be copied from RDS. The possibility of printing photos of the members is still being discussed. We are still adding member’s birthdays so more members can appear on the monthly birthday list in the Northaven Now. The 2010 contribution records were mailed out last weekend for tax records.
Pastoral:
The Women's Retreat is going to be at the beginning of April. Communication will be going out within the next week and sign-up will be available through Constant Contact.
There are still Committee openings that are trying to be filled. The Heart of Christianity has 15 participants and every Adult Education class has made except for one (Living the Questions on Sunday mornings). New members and visitors are signing up and are interested in what Northaven has to offer.
Closing Prayer
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